Exception Registration

This form should only be used for cases of administrative error, advisement error or swapping sections or courses. This form should not be used for other circumstances, such as administrative cancellation, administrative withdrawal, financial hardship, students who miss the add/drop deadlines, students who are dissatisfied with their progress or grade in a course, or a student who wishes to drop for medical reasons. Please review the Academic Withdrawal policies and procedures for information on students wishing to withdraw from a term for medical reasons.

Acceptable Criteria for Exception Registration

Only submit requests that meet an acceptable condition and that you support. Submission does not guarantee approval.

Online Exception Registration Process

Submit all exception registrations via the online Exception Registration Request portal.

Exception Registration Request Portal

More detailed instructions can be found by viewing the Exception Registration Submission Instructions page. Questions regarding exception registration should be sent via email.

Exception Registration Submission Instructions
Email questions about exception registration
Do Not Use the Form for Other Situations

The exception registration form should not be submitted for other situations, such as:

  • Financial hardship.
  • Students who missed the drop/add deadlines.
  • Students who are dissatisfied with their progress or grade in a course.
  • Adds or drops if the student has a service indicator impacting the transaction (aside from course swaps with BIL holds).
  • Drops that arrive without an explanation or are not clearly due to departmental error.
  • Credit hour overload. This should be adjusted before the request through departmental approval.

Please see the Academic Withdrawal page for information for students who wish to withdraw from a term for medical reasons.

Students can also discuss these situations with their advisor. 

Only submit requests that meet the criteria and that you support. Submission does not guarantee approval.

Impact on Billing, Financial Aid and Student Status

  • Adds after the end of the student drop/add period may result in additional tuition and fees (for example, from part-time to full-time). 
    • These adds cannot be considered for financial aid unless there was an error by the university. 
    • If you add a student to a class during the departmental drop/add period, they may incur a bill that will not be eligible for financial aid.
  • Students whose financial aid has already been disbursed based on a full-time award who then drop to part-time status may be charged by the university because they received funds for which they are now ineligible.
  • Inaccurate enrollment reporting to the National Student Clearinghouse may result in enrolled students receiving inaccurate repayment notices for their student loans.
International Students May Be Particularly Impacted by Inaccuracies at the Add/Drop deadline.
  • If a student is under-enrolled after the last day to add-drop, they will receive a series of warnings from International Student Services (ISS) with a deadline for resolution.
  • If they remain under-enrolled after the deadline, ISS must terminate their SEVIS record. They will no longer have a valid U.S. visa status, which may lead to serious consequences, including deportation.
  • Students should contact ISS directly if they have specific questions regarding their visa status.

> Contact International Student Services (ISS)

How to Decrease the Need for Late Registration

Finalize Schedules As Soon As Possible

  • Departments should finalize their schedules as soon as possible. 
  • Limited changes should be made to the class schedule once it is published, and registration has begun.
  • Changes should be made only in exceptional circumstances after the first day of classes.

Finalize Student Registration As Soon As Possible

  • Departments that force register students should finalize student registration as soon as possible each semester, no later than the departmental drop/add deadline on the second Friday of classes (for fall and spring semesters).
  • Exception registration should only be used in exceptional circumstances when this is not possible.

Remind Students About Deadlines and Graduation

  • Departments and advisors should remind students about important registration deadlines and encourage them to register early to avoid last-minute problems or closed courses.
  • The Office of the Registrar posts announcements to MyUB and university sites. However, communications directly from departments have a higher impact than the general communications sent from central offices.
  • For students who have applied for graduation, remind them to ensure that their graduation date is accurate. Students who have applied for graduation cannot register after their expected graduation date.

Resolve Holds

  • Departments and advisors should work with students to resolve outstanding holds that prevent registration as quickly as possible.