Departmental Registration (Action Dating)

Departments can drop and add students until the last day of instructional week two for 15-week and 7-week 1 sessions. Please note that although the HUB system is open to administrative staff 24 hours a day, registering a student past 11:59 p.m. on Friday of the second week of classes will not be possible.

Whether or not to process a student drop/add is at the discretion of the department. We recommend, however, that departmental drop/add only be used to fill seats in high-demand courses or in exceptional cases.

Please make sure students are aware of billing and financial aid impacts. Adding classes beyond the drop/add deadline could result in additional charges, including but not limited to late registration fees and additional tuition and fees. Every student’s situation is different. Please encourage students to reach out to the Financial Aid office by phone at 716-645-8232 or in person at 1Capen or 1Diefendorf to discuss how this action may impact their eligibility for the semester.

Students who drop themselves after the drop/add deadline but during the second week of classes will incur a financial liability of 30% of tuition and fees. (This only impacts students who are part-time or who drop below full-time enrollment.) If a department is performing an exception drop during this week, students will not incur the 30% liability charge.

Each department has access to enroll students who have an academic plan within that department. Some departments have separated enrollment by career, and therefore, some departments have a staff member responsible for undergraduate enrollment and another staff member responsible for graduate enrollment. Exceptions to this are staff who are identified as a first-year student advisor.

Advisor enrollment access allows advisors across campus to enroll students in the student group of 1FSH into identified 1FSH sections. Advisors do not have access to enroll current students within their department in courses offered by other departments.

Log on to HUB, and navigate to Quick Enroll a Student. Enter the person number in the ID field, and the career and term for which you want to perform an enrollment action.

On the Class Enrollment tab, specify the action you want to perform and the class section(s) on which to perform it. Enter the 5-digit class number or use the magnifying glass to search. The Related 1 and Related 2 field is necessary if the class is not set up to auto-enroll students in a multicomponent class. In many cases, students choose a LAB or REC component and are automatically placed in the LEC section that corresponds to it.

• Click on the General Overrides tab. 
• Click the checkbox under Action Date. Enter the appropriate action date (last day of drop/add) for the specific term.
• Change any other information and add any applicable overrides that you need in order to drop or add the student.
• Click Submit. 

Note: Override permissions are unique to each user. Each user will have different override abilities.

In these cases, contact the Office of the Registrar via email to process the request. Include student name, person number, term, class number, and department abbreviation, course number and section (i.e., ENG 101 A, 12345). This option should not be used beyond the departmental drop/add period.

Any exceptions beyond this time period should be submitted to the Office of the Registrar through the Exception Registration process.