Date Established: 2/19/2007
Date Last Updated: 7/6/2016
Administration and Governance
Policy and Operational Excellence
Vice President for Finance and Administration
University policies must be reviewed, approved, and published in the web-based UB Policy Library to promote awareness, compliance, and accountability.
The University at Buffalo (UB, university) establishes policies to align operations, set behavior expectations, and communicate roles and responsibilities. University policies:
The university has established a standard policy document and review process to achieve consistency and appropriateness, and formally approves, issues, and maintains university policies in a central policy library.
Policies that are easy to find and understand help the university accomplish its mission, maintain accountability, and clarify how we do business. Faculty, staff, students, and other members of the university community need access to clear and concise tools to assist them in their day-to-day operations. University at Buffalo policies must be:
This policy applies to all university level policies. This policy does not apply to departmental, office, or unit specific policies; these policies may not contradict, undermine, or relax the standards of university policies.
Policy and Operational Excellence Office
The office charged with defining, implementing, and overseeing the policy development process and maintaining a central repository of university policies.
Policy Review Group (PRG)
A standing advisory, working group comprised of campus administrators who thoroughly review proposed policies and substantial revisions to existing policies. The PRG provides advice and recommendations as well as a university-wide perspective. The PRG meets every other month.
Policy Writing Group
An ad hoc group comprised of subject matter and process experts, policy users, stakeholders, and others as appropriate that is formed to write and revise a university policy on a given subject. Members are selected by the responsible office.
The provost, vice provost, or vice president with jurisdiction over the activity that encompasses a policy, and through whom a proposed or revised policy is developed. Depending on the scope of the subject matter, a policy may have more than one responsible executive.
The office designated by the responsible executive to develop and administer a policy, communicate with and train the university community in its requirements, and maintain the accuracy of policy content. Depending on the scope of the subject matter, a policy may have more than one responsible office.
UB Policy Library
A web-based, centrally located system containing the most current version of all university policies.
A directive that states the university’s official position on a particular issue and:
• mandates actions or constraints for members of the UB community
• has broad application throughout the university
• helps achieve compliance with laws and regulations
• supports the university's mission
• promotes quality and operational efficiency
• helps manage institutional risks
• supports equity and integrity in practices across the university
• requires presidential review and approval.
A policy that does not meet all of the above criteria is a departmental, office, or unit policy. A departmental, office, or unit policy may be more restrictive, but not less restrictive, than a university policy.
University policies must not be independently published or republished on departmental websites; departmental websites must link to the UB Policy Library.
University Policy Proposal
A document that describes the need, evaluates risk, and documents initial legal review of a proposed university policy.
University Policy Template
A standard format for drafting university policies that facilitates consistency, clarity, and conciseness.
|July 2016||Full review. Revisions include: |
• a change in the title of the policy from Development and Issuance of University Policies to Developing University Policies
• a requirement to complete the University Policy Proposal to assess risk and request university legal review
• an updated policy template
• changes in responsibilities
|February 2015||Updated the policy to reflect the department name change from Policy and Internal Control to Policy and Operational Excellence.|
|November 2010||Updated the policy development process after the Institutional Policy and Compliance Advisory Group was dissolved.|