Committee Toolbox

PSS committee work often includes creating flyers, meeting minutes, presentations or handouts. The PSS Marketing and Communications committee has provided some helpful ways to include the PSS identity on your documents by using the templates below. We encourage the use of the templates for all correspondences sent out to professionals, or you can contact the Marketing and Communications Committee for assistance in creating what you need.

Document Templates

Follow these accessibility guidelines to ensure your document is accessible.
Add appropriate information to your document and save it using a meaningful name.
Proof your document: check branding, grammar, spelling and accessibility.
Have your document placed on the PSS website by submitting it to the PSS Website Committee
Include specifics such as dates and any additional information pertinent to posting it on the PSS website. Please provide adequate time (a minimum of 5 working days) for the web team to put it online.

Flyer - Recycling 2026

Flyer - Plant Exchange 2026

Marketing and Communications Requests

The PSS Marketing and Communications committee can assist you with creating and distributing marketing materials such as flyers, news announcements, social media postings, etc. Please fill out the Marketing and Communications Project Request form below.

Marketing and Communications Project Request Form

When committees need to send announcements to all professionals regarding an event, simply send an email to the PSS Senate including the event information and any additional flyer, and the announcement will be reviewed and sent out on your behalf. To announce news or events on the PSS website use the form on the Submit News page.

Budget Request Forms

Use the forms below to request funding for PSS activities. Copies of the completed forms should be sent to the Budget Advisory Committee and the PSS Office.

PSS Budget Request for Committee Activity.xlsx

PSS Committee Budget Projection.xlsx

Timeline

13 weeks prior to the event date if revenue will be collected
The same duration is not required for sponsorship and exhibitor revenue
6 weeks prior to event date if funding is requested (so it can be vetted by BAC and, if necessary, EC)
4 weeks prior to event date if no funding is needed (best practice so a flyer can be created AND event can be marketed in the newsletter)

Funding Requests

Only used once at the beginning of the year
Individual request for funding (used throughout the year)
Procuring goods and services
ALL goods and services MUST be procured by the PSS Staff Assistant unless otherwise expressed to your in writing.

Funding approval

Submit to pssenate@buffalo.edu
Reviewed by Budget Advisory Committee
- If request is $500 or under, BAC can approve funding.
- If request is over $500, BAC sends recommendations to the Executive Committee for review and approval.
Submitting documentation in advance is crucial, because it must be approved by committees BEFORE it is expensed.

Revenue guidelines

If you are accepting a registration fee or a vendor sponsorship, you MUST seek guidance from the PSS Staff Assistant prior to your outreach. Administrative paperwork must be approved by other university departments before we can accept external funds.

Other Resources

The University at Buffalo Communications Toolbox provides guidance, tools and resources for using official UB branding in communications.

Committee Toolbox

Document Templates

Marketing and Communications Requests

Budget Request Forms

Budget Request Details

Other Resources