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Policies, Procedures, and Criteria for Faculty Personnel Actions (Beginning July 1, 2025)

On October 24, President Tripathi promulgated the Faculty Senate Resolution to Revise the Policies, Procedures, and Criteria for Appointment, Promotion & Tenure (CAPT), which had been unanimously approved at the September 17, 2024 Faculty Senate meeting. The updated Policies, Procedures, and Criteria for Appointment, Promotion & Tenure are effective as of July 1, 2025.

The following updated Policies, Procedures, and Criteria for Faculty Personnel Actions is effective starting July 1, 2025 for cases being considered in Fall 2025.

For dossiers submitted BEFORE July 1, 2025 for consideration during the 2024-25 academic year, please use the old Policies, Procedures, and Criteria for Appointment, Promotion & Tenure.

III. The Promotion Dossier

Section B. College or School Review

III.B.1. The Dean's Letter*

This letter transmits the dossier to the Provost.  It should contain the Dean’s recommendation or that of the Vice Provost for University Libraries and discuss the factors considered in making the recommendation.  It should also contain the votes of the Personnel Committee at the level of the College/School/Library as well as any other advisory bodies at that level that have been authorized to act.  The letter should include the following:

  • A statement about the mission of the College/School/Unit, including its future growth and direction, and the contribution of the candidate’s work to that mission;
  • In the case of a promotion that might be construed as early, a statement giving the explicit reasons why early promotion is merited;
  • An explanation of any irregularities or anomalies in the case, amplifying in this regard the letter of the Chair as necessary;
  • A specific endorsement or modification of the Chair’s assessment of the candidate’s scholarly activity and instructional effectiveness, explaining the criteria used as a basis for these evaluations.

*The Dean’s letter should be placed at the front of the dossier before the Chair’s letter.