In-Meeting Controls

Learn the basics of the Zoom controls.

On this page:

Audio

Use your computer audio

When starting/joining a meeting, you are presented with the choice to join the audio by phone or computer. We encourage everyone to choose Join with computer audio option when you join the meeting.

Choose computer audio source

To tell Zoom which of your connected microphones or speakers to use during a meeting, click the arrow next to the microphone icon in the lower left of the meeting window and select the desired device for both your microphone and speaker:

Audio settings.

Mute / unmute your audio

Clicking on the microphone icon will let you mute and unmute your audio once connected.

Test your audio

  • When joining a meeting, choose Test Computer Audio
  • At anytime, click the arrow next to the microphone icon > Audio Settings... 

To tell Zoom which of your connected microphones or speakers to use during a meeting, click the arrow next to the microphone icon in the lower left of the meeting window and select the desired devices:

Video

Set up your video

Access video settings before or during a meeting by clicking on the Settings icon on your Zoom Desktop Application.  On the Video tab you can preview and change your camera source via the down arrow.

Mute video

Clicking on the Stop Video icon  in the lower left of the meeting window will let you start and stop your video feed. The meeting will continue.

Security

Security controls are now grouped together and found by clicking the Security icon on the host meeting menu bar. These controls allow the host to enable or disable the ability for participants to:

  • Screen share
  • Chat 
  • Rename themselves

Additional security controls

  • Report a User - Hosts can report users to Zoom’s Trust & Safety team, who will review any potential misuse of the platform and take appropriate action.
  • Enable Waiting Room - All hosts may now turn on the Waiting Rooms while their meeting is already in progress.
  • Lock Meeting - Lock your meeting after everyone has arrived to prevent any unwanted disruptions.
  • Remove Participants - The host may remove a participant and they will be unable to re-enter the meeting.

Invite and manage participants

During a meeting, click Invite to send meeting information to more participants by email, Zoom chat, phone, or room system.

When hosting a Zoom meeting, you have additional controls available to help manage your participants. Attendees can only view the other participants.

Share screen

By default, screen sharing is set to Host Only.  During screen sharing you and your attendees can use the Annotation tools for drawing, pointing, highlighting, etc.

To share your screen in a meeting

  1. Click Share Screen
  2. Choose to share your: desktop, specific application, whiteboard or camera feed

To permit others to share their screens in the current meeting you are hosting

  • Click the arrow to the right of the Screen Sharing icon
  • Select Advanced Sharing Options
  • Select All Participants
Select all participants.

To permit others to share their screens by default in any meeting you host

  1. Go to https://buffalo.zoom.us/profile/setting
  2. Select In Meeting (Basic)
  3. Scroll down to Screen sharing
  4. Under Who can share? select All Participants
  5. Click Save
Select all participants.

From this window you can also control annotation, whiteboard and remote control settings.

Chat

Start a chat

  1. Click Chat to start an in-meeting message with participants in the meeting
  2. The dropdown on the chat window will allow you to message Everyone, or a specific participant

Save a chat

  1. During the meeting, click the three-dot menu on the bottom-right of the chat window
  2. Click Save Chat

Auto saving chats

  1. Go to https://buffalo.zoom.us/profile/setting
  2. Under Meeting (Basic) toggle Auto saving chats to on
Auto saving chats.

Record

As a host you can record the meeting to either the Zoom cloud or your local machine. 

  1. Click on the Record icon in the toolbar
  2. Choose to record to the Cloud or Local machine
  3. Recording will process once the meeting ends

Need help? Contact the UBIT Help Center or your departmental IT support.