Prepare for the move from Google Workspace to Microsoft 365 OneDrive

If you received an email telling you about your move from Google Workspace to Microsoft 365 OneDrive, you are in the right place! Learn how to prepare for a smooth transition.

Before your move date:

Remove sharing restrictions from your files

If you have restricted access to any of your Google files, they will not be copied to One Drive. To re-enable access:

  1. For each file, see the Sharing settings
  2. Select Advanced
  3. Deselect the checkbox for the owner of the file to Disable options to download, print, and copy for commenters and viewers

Download files that won't be moved automatically

The following will not be migrated. See Moving files from UB Google Drive for options for moving these files manually:
  • Files larger than 15 GB
  • Folders with more than 500 files within them
  • Drawings, Forms, Sites and Maps
  • Google Docs not saved in Drive
  • Executable files
  • Files saved in a structure of more than two sub folders hierarchy
  • Google Photos
  • Shortcut files

After your move date:

Access your files through OneDrive

See how to view and manage your files in OneDrive.

Recreate external sharing links, permissions and shortcuts

Files will have a new URL/link that can be copied and shared.

Look for new versions of your files

When moving from Google Workspace, Google files will be converted to Microsoft Office formats:

  • .gsheet > .xlsx
  • .gdoc > .docx
  • .gslide > .pptx

Common Questions

How much space do I have in OneDrive?

128 GB

What if I had more than 128 GB in Google Workspace?

Your OneDrive space will be increased so no files will be lost.

Will file versions be preserved?

No. Only the most recent version of a file is transferred.

Why does the size of my Google Doc, Sheet or Slide say 1 byte? It doesn't seem right.

Google only started calculating the size of its proprietary files, including Google Docs, Sheets, and Slides, on May 2, 2022. Any Google proprietary files created and modified before then don't include file size in the metadata info and default to a scanned size of 1 byte and are reported as such in our ScanSummary report.

See also

Moving files from UB Google Drive
Still need help?

Contact the UBIT Help Center.