Supporting Guidelines & Resources

Important Supporting Promotion & Tenure policies and guidelines:

Guiding Principles (PDF) . . .[Concerning Appointment, Promotion, Tenure & Clock Stop]

Communication from the Provost on COVID-19 Tenure Clock

July 3, 2020 COVID-19 Tenure Clock Extension

Tenure Clock Stops:

There is a brief statement on tenure clock stops embedded within the Guiding Principles document above for the purpose of advising about alternate use of title during the clock stop period.  For the purposes of understanding administrative practice the following notes apply:

Tenure Clock Stops Requiring No Approval

Tenure clock stops for childbirth, adoption, or foster care, do not require approval.   The faculty member should inform the Chair and submit the notification form to Human Resources: Appointments. (form) Clock stops for childbirth may be granted on a gender neutral basis; these are different from maternity leave. The Office for Faculty Affairs should be copied on the HR confirmation for their records. This information is kept on file in case any questions arise later when the faculty member is up for tenure. 

Tenure Clock Stops Requiring Approval Only at the Decanal Level

Tenure clock adjustment based on a "critical life event", e.g. family member serious illness, elder care issues, etc., only requires approval by the Dean.  It does not require prior provostal approval.  The faculty member should inform the Chair of the reasons for the necessary clock stop, the Chair should write a memo to the Dean, and the Dean then should grant the clock stop for a specified period and send a copy of that memo (see below) to the Office for Faculty Affairs. This memo is kept on file in case any questions arise later when the faculty member is up for tenure.  The usual time period for clock stops for these reasons is one year, but if the reason endures for a longer period, e.g. the illness persists; the clock stop may be for a longer period.  

Tenure Clock Stops Requiring Approval by the Vice Provost for Faculty Affairs

A clock stop adjustment based on a research setback due to circumstances beyond the faculty member's control must be approved by the Vice Provost for Faculty Affairs Office. Because the individual circumstances vary, these clock stops are evaluated on a case-by-case basis. Examples of such reasons have included delays in setting up labs or obtaining equipment; data destruction; animal problems; university press editor quitting and losing manuscript . . . The faculty member should make a request to Chair, who then transmits this request to the Dean, along with a recommendation. The Dean makes recommendation to the Vice Provost for Faculty Affairs who either approves or disapproves. (Form below)

Duration and Subsequent Use of the Extra Time

Clock stops will generally be granted for one year.   This makes it much easier to coordinate clock stops with contract renewals, as well as the normal schedule during the tenure review year.   Faculty who receive a clock stop also have the discretion to submit their tenure case on what would have been their “original” tenure clock. In other words, they are not obligated to use extra time provided by the clock stop. 

  • Sample Tenure Clock Stop Memo (to be copied to Vice Provost for Faculty Affairs) Note: If the reason for a clock stop adjustment is a research setback due to circumstances beyond the faculty member's control, the clock stop must be approved by the Vice Provost for Faculty Affairs Office. Because the individual circumstances vary, these clock stops are evaluated on a case by case basis. Examples of such reasons have included delays in setting up labs or obtaining equipment; data destruction; animal problems; university press editor quitting and losing manuscript . . . The process is: faculty member makes request to Chair, who then transmits to Dean with a recommendation, Dean makes recommendation to Office for Faculty Affairs, and the Vice Provost for Faculty Affairs reviews and either approves or disapproves. See below for an example how such a request should come forward.
  • Sample Request for Tenure Clock Stop Under Extenuating Circumstances (For case by case requests/This form may open as a minimized document at the bottom of your screen depending on your browser.)

 

Blood Donation Leave

Breast Cancer Screening

Discretionary Leave

Family Medical Leave Act (FMLA)

Jury Service Leave

Long Term Disability

Military Family Leave (FMLA)

Military Leave

Nursing in the Workplace

Personal Leave

Pregnancy, Childbirth, and Child-Rearing Leave

Prostate Cancer Screening

Sabbatical Leave for Faculty

Workers Compensation