Office of the Vice Provost for Faculty Affairs

Appointment, Promotion & Tenure Forms & Templates

  • Recruitment and Retention Funding Request
  • PRB Dossier Checklist
  • PRB Case Estimate Request Form
  • PRB Petition to exceed February 1st Submission Deadline
  • Sample Confidentiality Agreement from External Evaluators:
  • Sample Vitae Format (from Policies, Procedures, and Criteria for Faculty Personnel Actions)
    • IMPORTANT! Recommendations regarding data that is also required for SUNY award nominations in the CV include the following: Specific data must include the date of the last update, the candidate’s department, the date of appointment to the SUNY system AND appointment to highest rank attained and date of appointment to that rank. Articles in refereed and non-refereed journals should be clearly distinguished from one another and, preferably, listed separately with full pagination and ordered by date of publication. Books should be listed separately from articles. Publications with multiple authors should indicate the senior author, if there is one, either by a note at the beginning of the publications list (if senior author position is consistent throughout) or by an asterisk indicating the senior author in each entry. 
  • Sample Evaluation Solicitation Letter (from Policies, Procedures, and Criteria for Faculty Personnel Actions
  • Sample Tenure Clock Stop Memo (to be copied to Vice Provost for Faculty Affairs) Note: If the reason for a clock stop adjustment is a research setback due to circumstances beyond the faculty member's control, the clock stop must be approved by the Vice Provost for Faculty Affairs Office. Because the individual circumstances vary, these clock stops are evaluated on a case by case basis. Examples of such reasons have included delays in setting up labs or obtaining equipment; data destruction; animal problems; university press editor quitting and losing manuscript . . . The process is: faculty member makes request to Chair, who then transmits to Dean with a recommendation, Dean makes recommendation to Office for Faculty Affairs, and the Vice Provost for Faculty Affairs reviews and either approves or disapproves. See below for an example how such a request should come forward.
  • Sample Request for Tenure Clock Stop Under Extenuating Circumstances (For case by case requests)

All other university and administrative/business forms needed by department administrators and faculty can be found at:

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