Building partnerships through collaboration.
Review the year-end cutoff dates for state financial transactions for the fiscal year ending on June 30, 2026. Affected transactions include all purchases, budget revisions, internal service units, revenue transfers, reimbursements, accounts payable, and expenditure transfers.
All transactions must be received by the business offices by the cutoff dates.
| Type of Transaction | Refer Questions To | Cutoff Date | ||
|---|---|---|---|---|
Commodities and Services over $50,000 - Not on State contract | Procurement staff by commodity Procurement Buying Teams | March 13, 2026 | ||
Commodities and Services over $50,000 - State contract | May 15, 2026 | |||
Commodities and Services $0-$49,999 | May 15, 2026 | |||
| ||||
| Type of Transaction | Refer Questions To | Cutoff Date |
|---|---|---|
eProcurement Transactions •FedEx, VWR, Fisher Scientific and Airgas | Valerie Dennis UBConsolidatedbilling@Buffalo.edu 716-645-2604 | June 18, 2026 |
| ||
| Type of Transaction | Refer Questions To | Cutoff Date |
|---|---|---|
| PCard Purchases - (Transaction Post Date on Cardholder Statement) | Valerie Dennis UBS-statePcard@buffalo.edu 716-645-2604 | July 6, 2026
|
| PCard Reconciliation - All PCard billing cycles up to and including the June 2026 cycle must be reconciled and certified. | July 24, 2026 |
| Type of Transaction | Refer Questions To | Cutoff Date |
|---|---|---|
| Budget Revisions/Allocation Transfers | Molly Davis mm576@buffalo.edu 716-645-2004 | June 18, 2026 |
| Type of Transaction | Refer Questions To | Cutoff Date |
|---|---|---|
University Facilities | Suzanne Gentz sgentz@buffalo.edu 716-645-1527 | May 1, 2026 |
VP-CIO | Karen Mitchell ks2@buffalo.edu 716-645-2666 | June 12, 2026 |
University Print Services | Pamela Hyman pamelaza@buffalo.edu 716-829-2930 | June 12, 2026 |
Campus Mail Services | Pamela Hyman pamelaza@buffalo.edu 716-829-2930 | June 12, 2026 |
| Type of Transaction | Refer Questions To | Cutoff Date |
|---|---|---|
| Revenue Transfers | Leah Kerr rev-transfer@buffalo.edu 716-645-0232 | July 1, 2026 |
| Type of Transaction | Refer Questions To | Cut-Off Date |
|---|---|---|
Travel Reimbursements | Mary Ellen Mitchell memcdole@buffalo.edu 716-645-4535 | June 26, 2026 |
| ||
Personal Reimbursements** | Karen Buchheit kmb36@buffalo.edu 716-645-4528 | June 26, 2026 |
| ||
| Type of Transaction | Refer Questions To | Cutoff Date |
|---|---|---|
| All receivers over $5,000 use web receiver system | Valerie Dennis vlb5@buffalo.edu 716-645-2604 | July 6, 2026 |
| Invoices | July 6, 2026 | |
| Receivers assoiciated with ShopBlue Orders 2026 | July 6, 2026 | |
| ||
| Type of Transaction | Refer Questions To | Cutoff Date |
|---|---|---|
Personal Service and Temporary Service | Hazel Pasco hjpasco@buffalo.edu 716-645-2645 | July 10, 2026 |
Other Than Personal Service (OTPS) | Hazel Pasco hjpasco@buffalo.edu 716-645-2645 | July 10, 2026 |
| Type of Transaction | Refer Questions To | Cutoff Date |
|---|---|---|
| State Chart of Accounts/Modification | Hazel Pasco hjpasco@buffalo.edu 716-645-2645 | June 12, 2026 |
** As per OSC's Guide to Financial Operations, expenditures associated with merchandise received/services rendered prior to 7/1/26 must be charged to the 2025-26 fiscal year.
Expenditures associated with merchandise received/services rendered after 6/30/26 must be charged to the 2026-27 fiscal year. This guideline will be strictly enforced.
A mass liquidation of all 2025-26 encumbrances is scheduled on or about August 1, 2026. For guidance related to processing 2025-2026 invoices after the encumbrance has been liquidated please refer to the below document.
Fiscal year 2025-26 encumbrances on contracts will be liquidated at fiscal year-end. Refer to the guidance document for best practices and instructions for checking your contract balances in SIRI.