Using the UB Learns Class Setup Tool

Get your UB Learns class up and running with our quick guide.

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If you are scheduled to teach a class and your class is not listed in the UB Learns Class Setup tool, please contact your department's course scheduler.

If you continue to have problems, contact ublearns@buffalo.edu.

About the UB Learns Class Setup Tool

The UB Learns Class Setup Tool allows instructors to enable UB Learns class sites, set dates for student access and combine class enrollments.

Instructors can also delete past-term class sites and extend enrollment for individual students or for the entire class.

Updates made through the UB Learns Class Setup Tool will take effect within three hours.

Enabling Class Sites and Setting Student Access Dates

Please be aware that students are not automatically notified when they are added to a UB Learns class.

  1. Go to the UB Learns Class Setup Tool.
  2. Click on current or upcoming term under Class by Term.
  3. Click Edit Class (pencil icon) for the class you want to edit.
  4. Click Enabled for UB Learns Status.
  5. Choose an access date (the date students are automatically enrolled in the class) for Set Student Access Date.
  6. Click Update Class when finished.

Setting Roster Options

By default, students who resign or withdrawn from your class are removed from the class list in UB Learns. Use the UB Learns Class Setup Tool to keep these students in your UB Learns class list (these students will not see the course listed on their Courses page).

  1. Go to the UB Learns Class Setup Tool.
  2. Click on current or upcoming term under Class by Term.
  3. Click Edit Class (pencil icon) for the class you want to edit.
  4. Click Include Resigns or Include Withdrawals for Student Roster Options.
  5. Click Update Class when finished.

Combining Class Enrollments

When combining classes, choose the class you want to be the parent; other classes will be considered children.

The parent class determines the class preferences (including class title and enrollment date) and is the class that will be displayed in UB Learns. Children class enrollments will be added to the parent class.

  • Combine your own classes before the term has started:
    1. Go to the UB Learns Class Setup Tool.
    2. Click on upcoming term under Class by Term.
    3. Click Edit Class (pencil icon) for the class you want to be the parent class.
    4. Check Is Combined for the classes you want to combine with the parent class.
    5. Click Update Class.

Extending Student Enrollments

Instructors are now able to extend student enrollments beginning two weeks before the last day of exams.

  1. Go to the UB Learns Class Setup Tool.
  2. Click on current or past terms under Class by Term.
  3. Click Extend Enrollments (people icon) for a class.
  4. Check individual students or Name for the entire class.
  5. Click Update Enrollments when finished.

Deleting Class Sites

This action will permanently remove your course from the Class Setup Tool, and you will no longer see or have access to your course or course content in UB Learns.

  1. Go to the UB Learns Class Setup Tool.
  2. Click on past terms under Class by Term.
  3. Click on Delete Class (trash can icon) for the class you want to delete.

Requesting Administrative Course Sites

Administrative course sites are UB Learns sites that are not affiliated with classes offered by registration number.

UB faculty or staff may request Administrative course sites for research, communication, collaboration or course content development purposes.

Request a UB Learns Administrative Course Site

Need additional help?

Use our contact form to submit a help ticket (you may be asked for your UBITName and password). After the form is submitted, a member of the UB Learns support team will follow up with you within one business day.

Contact form