Privacy Policy

University at Buffalo, Office of Alumni Engagement

Alumni Data Privacy Policy

At the University at Buffalo, your privacy is very important. Accordingly, the university has an official Privacy Policy to protect alumni from unauthorized access to personal information.

Information Collected
 The UB Office of Alumni Engagement, in cooperation with the UB Office of Advancement Services, maintains a database of biographical information about University alumni, including the following:

  • Name, address, telephone numbers and/or email address for both home and business
  • Degree(s) and date of degree(s) awarded by UB
  • School from which degree(s) was/were granted with major field of study
  • Gift/Pledge/Prospect data
  • Miscellaneous comments, awards, committee participation, etc.

Release of Information
The university limits the release of information about alumni and does not share information for political purposes or with individuals or companies outside UB except under very limited circumstances, which includes certain vendors or outside partners. For example, the UBAA seeks affinity partners that will offer services and products to alumni at values that are not generally offered to the general public. These services include financial services (e.g., credit cards), insurance programs (e.g., life, auto and short-term health), travel programs (e.g., exclusive cruises), and various other programs. In these cases:

  • The vendor must agree to use the information only for the purpose approved by the university. The sale or transfer of the information by the vendor is strictly prohibited.
  • If a project results in the publication of directories, all alumni, prior to publication, must be provided the opportunity to decide whether he or she wishes to be excluded.

Data shared with vendors is limited to that necessary to contact alumni for purposes of the offer and may include name, address, and phone number.

Aggregated information, e.g., the percentage of alumni who donate to UB, or the number of alumni who donate at certain levels, will be released for general reporting purposes but an individual alumnus will not be identified in this information. For example, US News and World Report's annual report on top universities will receive this information in aggregated form.

Some schools in the university produce printed alumni directories, and the Office of Alumni Engagement maintains an online alumni community (UB Connect), which includes an online alumni directory. Participation in this community is restricted exclusively to UB alumni who choose to register on the site. All UB alumni have the right to opt-out of this service in part or in whole, either by doing it themselves or by contacting the Office of Alumni Engagement. Alumni also have the ability to manage the amount of information that is viewable in their directory listing.

Opportunity To Opt Out of Email Subscription Services
 If you prefer that your contact information not be shared with companies or organizations outside UB, you may opt out by calling toll-free (800-284-5382) or emailing ub-alumni@buffalo.edu. Please note, choosing to opt out of this information sharing may limit an individual's opportunities to receive information that may benefit or be of interest to them. Alumni may also opt out of receiving various categories of email, either by contacting the Office of Alumni Engagement or managing their subscription preferences via UB Connect, the online community.

For UB’s privacy policy regarding websites and shared information, visit http://www.buffalo.edu/ubit/policies/it-policies-a-to-z/privacy.html.