Travel and Expense Reimbursement System

Learn how to use the travel and expense reimbursement system Concur to book business travel, and to submit business travel and non-travel expenses for reimbursement.

On this page:

Learning Outcomes

  • Understand how to book business travel, and how to create, submit and approve expenses for reimbursement in Concur.

Intended Audience

All university faculty and staff responsible for booking business travel, and submitting business travel and non-travel expense reimbursements for their department.

Prerequisites

None

Fee

Free

Register for a Travel and Expense Training Session

Register to attend a training session to learn how to use the travel and expense reimbursement system.

  • This two-hour training session will present an overview of the travel and expense reimbursement system and is intended for all individuals who use the system.

Log in to UB EDGE to view class dates and register.

  • Teaching Assistants (TAs), Graduate Assistants (GAs) and volunteers do not have access to UB EDGE.
  • If you are a TA, GA, volunteer, or do not have a UB EDGE account, email ubs-travel-expense-support@buffalo.edu to register for a training session.

Register for a Travel and Expense Lab Session

Register to attend a lab session for hands-on experience entering your travel and non-travel expense reports in the system.

  • This one-hour lab session is a working lab and is intended for all individuals who use the travel and expense reimbursement system.
  • Bring prepared questions, live transactions and receipts to enter in the system and receive hands-on assistance from the UB Travel and Expense Team.

Log in to UB EDGE to view lab dates and register.

  • Teaching Assistants (TAs), Graduate Assistants (GAs) and volunteers do not have access to UB EDGE.
  • If you are a TA, GA, volunteer or do not have a UB EDGE account, email ubs-travel-expense-support@buffalo.edu to register for a lab session.

Register for a Travel Module Training Session

Register to attend a training session to learn how to use the Travel module in the travel and expense reimbursement system.

  • This two-hour training session will present an overview of the Travel module, and is intended for all individuals who use the travel and expense reimbursement system to book business travel.
  • A live demo will review the travel profile, how to create a travel reservation, how to change a trip and how to utilize unused tickets.

Log in to UB EDGE to view class dates and register.

  • Teaching Assistants (TAs), Graduate Assistants (GAs) and volunteers do not have access to UB EDGE.
  • If you are a TA, GA, volunteer or do not have a UB EDGE account, email ubs-travel-expense-support@buffalo.edu to register for a training session.

Training Videos

Video Name Audience Link Running Time
Submitting a Travel Expense
All View in UB EDGE 14 min.
Approving Reimbursements as a Supervisor Supervisors View in UB EDGE 4 min.

More training videos will be added as they become available.

Before You Start

- Turn on your sound
    - Please note: Not all online modules are narrated. You may only hear mouse clicks in some modules.
- Allow pop-ups if prompted or turn off your browser's pop-up blocker
- Be sure you are using an updated web browser

Supplemental Resources

Contact for Questions

For help using the travel and expense reimbursement system, contact:

Travel and Expense System Support

Phone: 716-645-4500, press 2 for the travel and expense reimbursement system

Email: ubs-travel-expense-support@buffalo.edu

The University at Buffalo is committed to providing reasonable accommodations to individuals with any disabilities. If you require accommodations to participate in this session, please contact Organizational Development & Training (OD&T) at (716) 645-4459 or training@buffalo.edu prior to attending the class. Please allow ample time for OD&T to work with the Office of Accessibility Resources to arrange accommodations.