Transcripts
Learn about different types of transcripts, how to generate an unofficial transcript, and common issues that students may have.
More Information on the main Registrar website
- Instructions for requesting a paper or electronic official transcript.
- Information on the Comprehensive Fee.
- Understanding the information on a transcript.
- Methods by which we currently send out official transcripts.
- Service indicators and holds preventing the release of a transcript.
- Requesting a transcript in person at 1Capen or 1Diefendorf.
- Information on submitting a transcript request through fax or mail.
- How to expedite a transcript delivery using Parchment.
> Learn more about transcripts on the main Registrar website
Information Included on an Official Transcript
- Student legal name
- Student ID
- Date issued
- Month and day of date of birth
- Degrees and awards received
- Program
- Date student became active in program
- Major(s)
- Sub-Plan
- Minor(s)
- Record of courses taken
- Grades of courses taken
- Credits attempted/earned/applied towards GPA
- Term grade point average
- Cumulative grade point average
- Credits attempted/earned/GPA units/points/GPA achieved in career
- Transfer credit
- Future enrollment, where applicable
Information Not Included on an Official Transcript
- Student Social Security number
- Year of student’s birth
- Student preferred/chosen name
- Student preferred pronouns
- Student gender
- Student ethnicity
- Articulation of transfer credits
- Grades received if transcript is requested prior to end of term grading
- Expected date of graduation
- Academic probation
Types of Transcripts
Official: Electronic
The Office of the Registrar offers electronic transcript requests, which are fulfilled by Parchment. Electronic transcripts are official documents and include several security features.
Official: Paper
The Office of the Registrar processes undergraduate, graduate and School of Pharmacy transcripts. Paper official transcripts are official documents, and include several authentication and security features, including the UB logo, seal, signature of the Registrar and microprinting. UB does not fax official transcripts.
Unofficial
Students with HUB access may obtain a copy of their unofficial transcript through their HUB Student Center. This transcript is clearly marked as “unofficial” and does not include features such as the UB logo, address or seal. UB does not mail, fax or email copies of unofficial transcripts.
Faculty and staff can generate an unofficial transcript through HUB.
1. Click the “Navigation” icon in the upper right corner of HUB.
2. Select “Records and Enrollment” from the sub-navigation menu.
3. Select “Transcripts”.
4. Select “Request Transcript Report”.
5. Click the “Add a New Value” button.
6. In the “Transcript Type” field, select “UBALL” from the drop-down menu.
If UBALL appears twice, pick either one as both functions operate the same.
7. Enter the student’s Person Number in the ID field and press the tab key to verify the correct student; once you confirm you have the correct student, click “Process Request”.
You can also use the magnifying glass to search for the student.
8. Once the Process Request is complete, click “View Report”.
9. The Unofficial Transcript will be generated in a new window (you must have pop-ups enabled).
Dental, Law and Medical Students
Records for the School of Dental Medicine, School of Law and Jacobs School of Medicine & Biomedical Sciences are maintained within those schools. Current or former dental, law or medical students should contact their respective schools to obtain academic transcripts.
Transcripts for Departments Are Available by Special Request
The Office of the Registrar typically will not provide paper copies of transcripts to departments within UB. To request an exception to this policy, please contact us.
Transcript Forgery? Contact Us.
If you come across a UB transcript and believe it to be a forgery, please contact us.
Holds May Prevent the Release of Official Transcripts
Current or former students who have holds that prevent the release of their transcript will not be able to receive a copy of their official transcript. Financial holds do not prevent the release of official transcripts. Requests will be reviewed by the Office of the Registrar and processed accordingly.
Certain Sanctions May Result in Permanent Notation
Certain sanctions may result in a permanent notation on a student’s transcript, as per regulations found in the Student Code of Conduct.
An INR Hold May Prevent a Student From Requesting a Transcript
Some students may have had an INR hold placed on their record when we converted to HUB. This hold was placed to ensure that the record is accurate in the current system. These students should be directed to reg-transcripts@buffalo.edu, which can review the record, update the record as needed and remove the hold.