Get details about what student information can (and cannot) be shared with third parties.
> Learn more about personal information on the main Registrar website
Faculty and staff should always check Student Services Center in HUB before providing directory information to a third party.
If the student has a window shade icon, then they have submitted a Request for Directory Information Release/Non-Release form to prevent the release of their directory information (FERPA Block), and we are not allowed to provide any information to third parties, including whether or not the person attends the university.
A third party is anyone other than the student or a UB employee who is requesting the information for legitimate academic needs. Third parties would include parents, friends, spouses, prospective employers, and other students, etc. If a student submits a FERPA Release Form, we may discuss with the individual(s) identified in that form any student information as we would with the student themself.
Students and former students may, at any point, complete UB’s Request for Directory & Information Non-Release form. Once signed, faculty and staff are not allowed to provide any information regarding a student to third parties. Student information may be shared with other faculty and staff for educational or administrative purposes only.
The student or former student may reverse their directory release status at any point.
To obtain administrative access to HUB, the Handling Data Safely (HDS) Course is required. The HDS Course will review FERPA compliance and the safe use of student information, as well as cover the types of data at the university and the policies that govern the data.
Subpoenas received requesting student records can be directed to:
Requests for student information made by branches of the U.S. military for recruiting purposes pursuant to the Solomon Act can be directed to:
There is a $100 fee for each request for information.
Any requests for student information that are not intended to fulfill a FOIL Request, Solomon Request, or subpoena should be directed to Student Life.