Requests for Student Data Loads to Third-Party Systems
If you need data loaded to a third-party system, we require specific information to fulfill that request.
Information to Include in Your Email
1. Name, title, office of requestor.
2. About the system.
- Name & functionality of system.
- How information is displayed in the system and to whom.
- How information is used/business function served.
- How does data get from InfoSource/HUB into the system? API, data feed, or some other method?
3. Accessing the third-party system.
- Is any data publicly displayed such that access isn’t monitored/controlled? If so, what info?
- Type of authentication – SSO or separate log in or none.
- Process and criteria for granting access to system/student data.
- Regular review process of user access.
4. Data needs.
- Fields required, additional fields desired.
- Name – If Name is requested, chosen name will be provided unless legal name is necessary. If legal name is necessary, justification is required.
- If non-directory information is required, justification for business need; learn more about directory information.
- If PII or sensitive data is requested, additional and specific justification for its necessity.
- SSN
- Race/ethnicity
- Sex and/or Gender identity
- Age/DOB
5. Requests for data where the Office of the Registrar is not the data custodian (such as Admissions, Student Accounts and Financial Aid) need approval through the appropriate area(s).