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UB WordPress Terms of Service

Statement/Description of the Terms of Use

UB WordPress (UBWP) is a multi-tenant, shared WordPress implementation specifically designed to provide a Web blogging platform to supplement other web content management platforms such as UBCMS.

UBWP is not intended as a general-purpose content management system for official university Web communications or for personal weblog pages.  Departments are directed to UBCMS as an official web communication platform.

Owing to the multi-tenant nature of the UBWP system, there are certain restrictions: child themes cannot be created (there are optional themes available designed to support the UB brand as styled within UBCMS); no custom coding can be supported; and, plug-ins must be requested, approved and installed by UBWP system administrators to ensure system stability. Also e-commerce and financial transactions cannot be processed via UBWP since the system has not been architected to be PCI compliant.

Eligibility

UB departments, organizations and departmental programs that do not fit the criteria for a site on UBCMS will have UBWP available as an alternative tool for hosting a website.  UBWP is restricted to active university faculty, staff and authorized students whose role is to author or publish official university web pages.

Individual UBWP sites requested by faculty, staff and authorized students must use the sites for the purposes of academic, teaching, learning and research.

Requests for access to UBWP must be made through the online form located at www.buffalo.edu/ubit/forms/request-wordpress-site.html.  Requestors must have an active UBITName.

Support and Service Availability

UBWP service is available 24 x 7.  Support for UBWP service is restricted to business hours, 8:30 a.m. to 5:00 p.m.

Availability of the UBWP service may be interrupted for maintenance and other updates during maintenance windows.  Announcements and alerts are posted through the Alert System and communicated with the UBWP listserv.

WordPress Upgrades and Plug-in Upgrades

WordPress upgrades and patches to will be applied to the WordPress environment as they are released.  

Application related updates will occur in the development environment first, time will be given for testing in this environment and then applied to production. Timeframe between the development and production upgrades will be based on criticality.  Production upgrade will be 2 weeks from the date of the development upgrade.

Tenants are strongly encouraged to verify the functionality of their sites in development environment when the changes are announced and production after the upgrades.  Sites that are not functioning will need to be corrected by the tenant/site developer.  Rolling back to previous versions of a plugin may not be honored depending on the criticality of the patch release of the product/plug-in.

Plug-ins will be part of the application upgrade process and will follow the schedule as outlined above.  Individual plug-ins may require additional updates if a patch is released to address a security vulnerability.  These patches will be fast tracked based on the criticality of the issue.

Access to the development environment is from UB address space only.  

Roles and Responsibilities

The support of the WordPress infrastructure is a joint responsibility for CIT (EIS) and the tenant.

Terms of the Service

  • It is recommended that tenants have both development and production sites.
  • There will be no automatic content synchronization between the development and production environments.
  • Upgrades will be coordinated with the tenants and security related upgrades will be fast tracked from development to production in an expedite timeframe.

Tenant Responsibilities

  • Manage content of their site content.  Includes:
    • The creation and editing of content.
    • Synchronizing the content between the development and production sties
  • Follows UB policy and standards
  • Properly secures code and files, including proper access to files.
  • For any development, you are responsible for ensuring the security of the code and any files utilized within the code and associated sites.
  • Responsible for the cost of any purchased plugins/modules for their site and any on-going support cost going forward.
    • Renewing the support contract for any purchased plugins/modules for their site.
    • Any purchased plug that requires licensing support will be disabled if that support is no longer renewed by the tenant.
    • When purchasing plugins, the UBWP system administrator’s team alias (csps-support@buffalo.edu) needs to be included to allow for the ability to download and install the plug-in.  This will also include notification for patches and upgrades that become available for the plug-in
  • Assist in Patching/Upgrades of system components (WordPress product upgrades/patches, operating system patches, etc.)
    • Testing of site in development environment after system upgrades to verify site is displaying and functioning properly.
    • Make the necessary modifications to the site based on changes within the upgrade process.
    • Verification of the production site after the upgrade/patching the production WordPress environment.
  • Routinely back up the blog content of their site.
  • Training departmental staff on how to develop and maintain sites in WordPress.

CIT/EIS Responsibilities

  • System administration of the central servers which include routine patching and backup of the servers.
  • Periodic upgrades of server software and hardware.
  • Review of all plugins for general security and stability risks.
  • Custom themes or templates will need to be reviewed by EIS with the tenant prior to the installation on the production environment.  This may result in rework on the tenant’s part as necessary.
  • CIT will monitor UBWP service to ensure a stable and secure environment using automated system-monitoring tools.
    • Reports regarding inappropriate use of UBWP service may be sent to abuse@buffalo.edu

Summary of Costs

  • There is no cost of using the WordPress environment.
  • For site owners looking for licensed plugins/modules will be responsible for the cost of any purchased plugins/modules for their site and any on-going support cost going forward.
    • Renewing the support contract for any purchased plugins/modules for their site.
    • Any purchased plug that requires licensing support will be disabled if that support is no longer renewed by the tenant.

Contact the UBIT Help Center

Have a UBITName? You may also use the UBIT Help Center Online (login required).

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(xxx) xxx-xxxx
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Use your @buffalo.edu email, if known
 
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