Date Established: 1972
Date Last Updated: 7/1/2014
Facilities; Health and Safety
Vice President for Finance and Administration
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This policy is in effect even though it has not gone through the policy review process.
The university strives to maintain the integrity of university buildings and their contents and to achieve maximum security while maintaining reasonable usability of university areas. University Facilities works to maintain strict control of the campus key and lock systems to support safety and accountability.
University Facilities, Environment, Health & Safety, and University Police will have unobstructed, 24 hour, year-round access to university buildings in the event of an emergency.
It is the policy of the university, that other than during normal working hours, all buildings shall be locked to maintain the safety of the buildings and their contents. Keys are issued for entry to university buildings for the purpose of conducting university business only.
University Facilities is responsible for providing building access excluding university residence halls and apartments. The primary access control to buildings (both exterior and interior) is provided by manual key system utilizing various University at Buffalo “restricted” keyways to prevent unauthorized key duplication. All campus door locks will be keyed within this system. An acceptable secondary access, including electronic key systems (code or swipe card), may be authorized by University Facilities if necessary. Working with the building users, University Facilities will determine the keying and issuance of all keys. No other sources for keys are authorized. All keys issued remain the property of the University at Buffalo.
When improved key control is desired, the university can install lock hardware on a unique key, commonly referred to as “off master”. Off master keys in academic and administrative areas will be issued only after being approved by the dean or associate vice president. If this option is selected, the department can request only they be given the key (thus cleaning activities will cease, making it the department’s responsibility to clean). The department may authorize that a key be made available to the custodial staff.
Keys to vehicles, cabinets, lockers, and desks are not covered by this policy. University Facilities will attempt to furnish such keys upon request, but the issuance and control of these keys are the responsibility of the individual university colleges/departments.
All lock and key work will be done through University Facilities key shop. Unauthorized door locks are prohibited and when found will be removed and appropriate charges made to the responsible college/department.
120 John Beane Center
Buffalo, NY 14260
|July 2014||Updated Responsible Executive to reflect the current organization chart.|