Develop and Manage State Fees
On this page:
Fees provide revenue to fund self-supporting programs. Learn about the different fee types and how to develop a new fee or update an existing fee.
Fee Guidelines
Regardless of funding source, any service provided or good sold on campus must have an approved fee on file
- If your unit identifies any source of revenue that does not currently have an approved rate on file, please contact an expert for assistance.
- SUNY’s Fees, Rentals, and Other Charges Policy states:
"In the event that a fee is imposed upon students without following the guidelines set forth within this policy, funds collected shall be refunded to the payee in full upon request made to the campus involved or by directive from System Administration. Requests for refunds must be made within three years of the collection of the fee."
Which Type of Fee Do I Need?
| Fee Type | Fee Purpose | Information by Funding Source |
|---|---|---|
| Department Event Fee | A departmental event is a departmentally sponsored function for which a fee is charged to participants. Examples include but are not limited to:
• Conferences • Banquets • Retreats and Outings • Fairs |
|
| Educational Program Fee | An educational program is a university credit or non-credit bearing instructional program with established methods of assessment and articulated student learning outcomes. Examples include but are not limited to:
• Continuing Education Programs • Non-credit Academic Programs • Massive Online Learning Opportunities • Micro-Credentials |
Research Foundation (not applicable)
|
| Service Center Fee | A service center is an organization that provides a specific technical or administrative service that supports the internal operating activities of the university. Examples include but are not limited to:
• Lab Analysis Services • Print and Mail Services • Instrumentation Shops • Animal Care Services
|
|
| University Fee | A university fee is predominately paid by students and falls into one of the following categories:
1. SUNY Authorized Fees - Mandatory fees with a set dollar value that may be variable by Campus. Examples include, but are not limited to:
• Course Based or Laboratory Fees • Mandatory Fees, including Admission Application Fees
2. Campus Authorized Fees - fess paid to support campus services and a variety of student activities. Examples include but are not limited to:
• Orientation Fees • Voluntary Student Health Service Fees |
Research Foundation (not applicable)
|
Deadlines
| Fee Type | Applicable Deadlines |
|---|---|
| Departmental Event Fee | Fees can be submitted anytime throughout the year. |
| Educational Program Fee | |
| Service Center Fee | |
| University Fee | University Fees must follow the Annual Fee Process Calendar |
Contact an Expert
Cost Accounting Team
Ian Frost
IFR, Revenue Accounting and Treasury Management
Financial Management
Phone: 716-645-0232
Email: ianfrost@buffalo.edu
Carrie Hutchins
IFR, Revenue Accounting and Treasury Management
Financial Management
Phone: 716-645-2640
Email: chutchin@buffalo.edu