University and Service Center fees provide revenue to fund self-supporting programs. Learn about fee processes and how to develop a new or update an existing fee.
"In the event that a fee is imposed upon students without following the guidelines set forth within this policy, funds collected shall be refunded to the payee in full upon request made to the campus involved or by directive from System Administration. Requests for refunds must be made within three years of the collection of the fee."
Fee Type | Fee Purpose |
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University Fee |
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State - Service Center Fee |
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RF -Service Center Fee |
Action | Due Date 1,2 | Office Responsible | Fee Type | Description |
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Winter Fee Review | July 15th | Department | University | Winter Fees submitted to Financial Management for review |
Winter Fee Approval | August 15th | Financial Management | University | Winter Fees submitted to Resource Planning for approval |
Spring Only Fee review | August 15th | Department | University | Spring Fees submitted to Financial Management for review |
Winter Fee SUNY Approval | September 1st | Resource Planning | University | Winter Fees submitted to SUNY for approval |
Action | Due Date 1,2 | Office Responsible | Fee Type | Description |
---|---|---|---|---|
Winter Fee SUNY Approval | September 1st | Resource Planning | University | Winter Fees submitted to SUNY for approval |
Spring Fee Approval | September 15th | Financial Management | University | Spring Fees submitted to Resource Planning for approval |
Annual Review | July - December 15 | Department | Service Centers | Service Centers perform annual break-even analysis, to determine if rates need to be adjusted. |
Fall/Spring Academic Review | July- December 15 | Department | University and Service Center (where applicable) | Annual update process for departments to submit fee changes for the following Fall/Spring academic year |
Spring Fee SUNY Approval | October 1st | Resource Planning | University | Spring Fees submitted to SUNY for approval |
Fall/Spring Fee Review | December 15th | Department | University and Service Center (where applicable) | Fee proposals for the following Fall/Spring academic year submitted to Financial Management for review |
Fall/Spring Fee Approval | December 31st | Financial Management | University and Service Center (where applicable) | Fall/Spring Fees submitted to Resource Planning for approval |
Action | Due Date 1,2 | Office Responsible | Fee Type | Description |
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Fall/Spring Final Fee Approval | January-April | Resource Planning | University and Service Center (where applicable) | Fees included in the ARPP three year plan workbook and reviewed during the ARPP process. |
Summer Fee Review | February 15th | Department | University | Summer Fees submitted to Financial Management for review |
Summer Fee Approval | March 15th | Financial Management | University | Summer Fees submitted to Resource Planning for approval |
Action | Due Date 1,2 | Office Responsible | Fee Type | Description |
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Summer Fee SUNY Approval | April 1st | Resource Planning | University | Summer Fees submitted to SUNY for approval |
Fall Fee SUNY Approval | May 1st | Resource Planning | University | Fall Fees submitted to SUNY for approval |
Fall/Spring Fee Approval Notifications | May | VPFA & Provost | University and Service Center (where applicable) | Fees receive final approval and notification sent from VP Finance & Administration and Provost. New Fees are established in HUB. |
Fee Invoicing | June 3 | Student Accounts | University | New Fees added to the billing process for the next academic year |
Fee Invoicing | July 1st | Department | Service Centers (where applicable) | First date fees can be assessed for new academic year |
Fees Are Effective | July 1st 3 | Student Accounts | University | First date fees can be assessed for new academic year |
1. If fees need to be advertised before the due dates to Financial Management, the fees will need to be submitted for approval accordingly in advance of these due dates.
2. Summer and winter session fees have due date flexibility if they do NOT need SUNY approval.
3. For SUNY approved fees these dates are estimated and could be delayed based on SUNY's approval.
*Fees containing a MOU, contract, central investment, a new international or domestic program, a new department, or new building may have additional requirements for review. Please contact your Resource Analyst for guidance.
Please contact a fee expert for an initial consultation to help you get started.
Service centers provide services that support the internal operations of the university or can provide services to external users. Their main purpose is to recover the costs of its operations through charges to users.
Please contact a fee expert for an initial consultation to help you get started.
To get started in the development of a new service center fee you can complete the following steps:
To get started in the re-calculation of an existing service center fee you can complete the following steps:
Ashley Butcher
Asset Management and Cost Accounting
Financial Management
Phone: 716-645-1521
Email: ambutche@buffalo.edu
Valerie Dennis
Asset Management and Cost Accounting
Financial Management
Phone: 716-645-2604
Email: vlb5@buffalo.edu
Ian Frost
IFR, Revenue Accounting and Treasury Management
Financial Management
Phone: 716-645-0232
Email: ianfrost@buffalo.edu
Carrie Hutchins
IFR, Revenue Accounting and Treasury Management
Financial Management
Phone: 716-645-2640
Email: chutchin@buffalo.edu