Learn about how to maintain two different types of Non-Sponsored accounts:
Maintaining sufficient account balances is an important function necessary for managing Non-Sponsored accounts. To avoid processing delays, balances should be reviewed periodically to ensure that expenses submitted do not exceed available funding.
Payroll encumbrances deplete the available balance and should be specifically noted and factored into balance calculations.
Depending on the type of account, as described in Types of Non-Sponsored Accounts, balances are either handled on a “cash driven” basis, or through pools of existing funding, e.g. Facility and Administrative Cost Recovery funds.
Accounts funded by a pool of existing funds, such as Facility and Administrative Cost Recovery accounts, receive funding from various different sources. The largest pool consists of the yearly funded Indirect Cost pool, which is facilitated by the University’s internal financial plan process. The funding is divided out and used to support various administrative accounts for the Provost, academic Deans, and academic support units; organized research units; research support units; and research incentive programs authorized by the Provost and/or VP for Research.
Units are strongly encouraged to use previous year’s funds before using new funds, in order for old awards to be closed in the RF Business System, and to minimize the complexity of the review and monitoring needed by departments.