Category: Information Technology
Responsible Office: Office of the Vice President and Chief Information Officer
Responsible Executive: J. Brice Bible, Vice President and Chief Information Officer (VPCIO)
Date Established: May 7, 2019
This policy establishes the use and governing principles associated with portable two-way FM radios (“radios”) for work-related communication within the UBIT enterprise organization.
UBIT staff are assigned portable 2-way FM radios (“radios”) for the purpose of work-related communication during work hours. Radios are used for work-related, timely, and efficient communication. Staff are required to use their assigned radio appropriately as part of their duties. Staff are expected to maintain their radios to ensure good working conditions.
UBIT maintains a central inventory of radio assets. In addition, all sites should maintain an up-to-date radio inventory, as defined by the UBIT Inventory Management Process. The following information is required: make, model, manufacturer, serial number, and quantity.
This policy establishes the following protocols for UBIT staff who are assigned portable radios:
a. Use of indecent, obscene, or profane language is strictly prohibited: "whoever utters an obscene, indecent or profane language by means of radio communications shall be fined not more than $10,000 and/or imprisoned not more than two years.” (Title 18, US Code, Chapter 71, paragraph 1464)
b. Federal law states that "each licensee shall restrict all transmissions to the minimum practicable transmission time and employ efficient operating procedure to maximize the utilization of the spectrum." FCC interpretation of this rule forbids the use of citizens band (CB) type language as a wasteful and inefficient us of radio time.
c. Federal law states that radio users may transmit only the following types of communications:
i. Any communication related directly to the imminent safety of life and property. Federal law provides such emergency transmission with priority over all other communications.
ii. Communications directly related and necessary to those activities which make the licensee eligible for the license, i.e. University business.
iii. Communications for testing purposes required for proper radio system maintenance.
This policy applies to UBIT staff.
UBIT staff who are assigned two-way radios must remain in compliance with this policy. Violation(s) of this policy shall be grounds for corrective action.
Vice President and Chief Information Officer
517 Capen Hall