New York State law requires you to meet certain health-related requirements.
We are aware that incoming students may have difficulty obtaining immunization records with the current COVID-19 pandemic. Rest assured that you still have plenty of time to obtain and submit your records to us as Spring 2021 classes do not begin until February 1, 2021.
To make things as easy as possible for our students, we will accept records via mail, fax, or email. Here are some ways you may be able to obtain a copy of your records:
All incoming students must provide an official record of their measles, mumps and rubella immunity and meet the meningitis requirements. They must do so before registering for classes.
These regulations are in accordance with New York State Public Health Law 2165.
In addition, new and continuing students in health-related professions must meet additional requirements, as noted below.
Continuing as a UB Student?
We encourage you to read the requirements and directions carefully to avoid errors that may lead to delays in class registration.
If you are missing a vaccination, please contact Health Services to learn your options. You can also view the list of available vaccinations.
Students who are completely remote can choose to submit a waiver form each semester that they are taking classes exclusively online. The waiver enables us to remove your IMM hold through the last day of drop/add for that semester. If you submitted a waiver for Fall 2020, you will need to submit a new form for Spring 2021. To permanently remove the immunization hold, please submit proof of MMR immunity.
All students must fulfill the MMR (measles, mumps and rubella) requirements, as well as the meningitis requirements. Health major students must also fulfill the requirements listed in the Health Majors tab.
Proof of immunity must be demonstrated by meeting one of the following requirements:
If you are missing a vaccination, please contact Health Services to learn your options. You can also view the list of available vaccinations.
Proof of immunity must be demonstrated by meeting one of the following requirements:
Proof of immunity must be demonstrated by meeting one of the following requirements:
Health Services requires documented proof of measles, mumps and rubella vaccinations. This documentation must be in English and must include the student’s name and date of birth; copies are acceptable.
You can submit any one of the following as documentation of a student’s measles, mumps and rubella vaccinations:
Exemptions are granted in some cases, as explained here. If you have further questions, please contact Health Services.
Students born prior to 1/1/1957 are exempt from providing proof of immunization.
New students registering for Winter Session will not have to provide proof of immunization or meningitis information prior to or during Winter term attendance.
New, non-degree students registering for fewer than six credit hours will need to comply with the meningitis information requirement. However, they can request an exemption from the measles, mumps and rubella (MMR) requirement. Students who plan to continue/enroll for a subsequent semester will need to comply with immunization requirements prior to their next registration window.
Online-only or distance learning students will need to comply with the meningitis information requirement. They are exempt from the measles, mumps and rubella (MMR) requirement, as long as they will not be attending classes on UB’s three campuses and they have submitted a completed immunization waiver request.
For a temporary or permanent medical exemption, the student must submit a signed statement from a health care provider that includes:
The medical exemption also applies to students who are pregnant or breastfeeding.
The student must submit documentation of a sincerely held religious belief. Statements from parents/guardians will only be accepted if the student is less than 18 years of age.
The student with active military status must provide a copy of their military ID.
Active military students must demonstrate a good faith effort to obtain their immunization records. They will be considered “in process” for one year or until proof of immunity is received. Students will be able to register for courses during this time. To request immunization records from the military, active duty personnel should request records from their assigned medical treatment facility or visit MyHealtheVet portal online.
The student must provide a copy of their DD 214 showing their honorable discharge.
Honorably discharged veterans must demonstrate a good faith effort to obtain their immunization records. They will be considered “in process” for one year or until proof of immunity is received. Students will be able to register for courses during this time. To request immunization records from the military, veterans should visit MyHealtheVet portal online or use the Standard Form 180.
Students with medical or religious exemptions will be allowed to register for and attend classes. However, these students may be excluded from campus in the event of a measles, mumps or rubella outbreak, per New York State Department of Health policies.
Please use one of the following methods to submit your records:
| By Email | By Mail (USPS) | By Fax |
|---|---|---|
| Email our office | Health Services Michael Hall, South Campus 3435 Main Street University at Buffalo Buffalo, NY 14214 | 716-829-2564 |
• Send your forms as soon as possible to facilitate class registration (consider air mail or an express courier)
• Do not return the forms to International Admissions
Once your immunization records have been received, processed, reviewed and deemed compliant with requirements by our immunization coordinator, your IMM and MEN holds will be removed; this will be reflected in your HUB Student Center in real time. This will occur 5-7 business days after we receive your compliant records.
Students will not be individually contacted to confirm receipt of records. Please check the HUB system for the current status of your service indicators.
If your paperwork is not in compliance, you will receive an email from Health Services.
Please contact us only if you have a hold on your account for a prolonged period of time after submitting your records/forms:
Please allow 10 business days for Health Services to process your records and update UBlearns.
Current students can print out their immunization history by using the PatientLink portal.
Former students must complete the Authorization to Release or Obtain Medical Records form and return it to Health Services via fax or mail.
Please note: It takes several weeks for our staff to manually enter student immunization data into this system. For this reason, the Patient Portal immunization history may not be up to date for all students, especially first year students.
Health and immunization records submitted to or generated by Health Services are held on file for 10 years.
Consent is required from students 18 years old and over, before Health Services can release any medical information to another person.
If other individuals or agencies have provided confidential information to Health Services, you cannot use the authorization form to re-release this information. For copies of medical records that came from another individual or agency, please contact that original individual or agency directly.
Student Life
University at Buffalo
Michael Hall, 3435 Main Street, South Campus
Buffalo, NY 14214
Phone: (716) 829-3316; Fax: (716) 829-2564
UB's Health Services is unable to provide information about the NY State Department of Health’s COVID vaccination clinics being held at Harriman Hall on UB’s South Campus. For information about these clinics, including eligibility and to make an appointment, please call the NYS Health Department’s COVID vaccine hotline phone number: 1-833-697-4829 (1-833-NYS-4-VAX) or refer to their website.
