Office of the Vice Provost for Faculty Affairs

SUNY & UB Internal Awards

Policies and Guidelines for all SUNY and university awards and faculty recognition listed here are distributed annually during the respective nomination periods. Units and departments should carefully review the nomination solicitation letter from the Office of the Vice Provost for Faculty Affairs and the attached guidelines for updates and supplemental information during each nomination cycle.

Please note, as per SUNY guidelines: 

Campus Nomination Process: "The Distinguished Professorship programs nominations forwarded to the System-level must be the product of an objective and rigorous campus review."  That process is outlined in detail in the aforementioned nomination soliciation letter sent during each nomination cycle.  All nominations, for both distinguished ranks and for the Chancellor's awards for excellence, must be routed through each department and/or unit selection committee.  Nominations must come forward through this process to the local campus committee.  See SUNY guidelines regarding the role of the committee and the Campus President regarding forwarding nominations to SUNY. Additional information typically included in that soliciation regarding the dossiers and deadlines follow below:

 

SUNY Distinguished Series Guidelines

SUNY Appointment to the Ranks of Distinguished Professor, Distinguished Service and Distinguished Teaching Professor.

Created by the State University Board of Trustees as a prestigious system-level distinction, the Distinguished Faculty Rank (DFR) programs recognize and reward SUNY’s finest and most accomplished faculty.

The Office of the Vice Provost for Faculty Affairs administers the nomination process for:

  • Distinguished Professor
  • Distinguished Service Professor
  • Distinguished Teaching Professor
  • Distinguished Librarianship

Distinguished Series Dossier Guidelines (in the following order):

  • Checklist Cover Sheet (New editable PDF form attached): Initiated by decanal unit, completed by Faculty Affairs/President's Office 
  • Nomination Abstract (See SUNY Guidelines link above)
  • Candidate’s CV
    • Specific data must include: the date of the last update, the candidate’s department, the date of appointment to the SUNY system AND appointment to highest rank attained and date of appointment to that rank. 
    • Articles in refereed and non-refereed journals should be clearly distinguished from one another and, preferably, listed separately with full pagination and ordered by date of publication. Books should be listed separately from articles. Publications with multiple authors should indicate the senior author, if there is one, either by a note at the beginning of the publications list (if senior author position is consistent throughout) or by an asterisk indicating the senior author in each entry. External funding entries should indicate agency, amount, dates, and, if there are multiple named investigators, which is the PI.
    • Teaching Nominations: evaluations and other relevant evidence of outstanding and innovative teaching must be included. Numerical summaries of selected student course evaluations and grade distributions (sample / sample) should be included. Please provide an explanation if not included. 
  • Dean’s letter
  • Chair’s letter
  • Additional internal letters: 5-8 internal letters of rec (Provost’s and Dean’s letter considered internal and may be counted. President’s transmittal letter may not be counted. No internal evaluators vitae required.)
  • 5-8 external letters of rec (no more than 8)
  • Teaching Evaluations if a DTP nomination. 
  • NEW--Teaching Dossiers: Nominators are asked to identify the candidate’s overarching strategy or philosophical approach to their teaching/educational activities where possible.
  • NEW: COMPLETE CVs for all external evaluators are required. Abbreviated CVs taken from a web site may be rejected by SUNY if they appear incomplete. Detailed biographies are acceptable ONLY when standard CVs are unobtainable. Biographies must be the equivalent to a National Science Foundation Biographical Sketch (http://www.nsf.gov/pubs/policydocs/pappguide/nsf08_1/gpg_2.jsp)\. Bio-sketches that do not fulfill this requirement will be returned.

General Restrictions on Eligibility

The following are special conditions, applicable to all programs that limit eligibility:

• faculty holding Distinguished Faculty Rank – Distinguished Librarian, Distinguished Professor, Distinguished Service Professor, or Distinguished Teaching Professor – may not be nominated for another Distinguished Faculty Rank designation;

• faculty holding qualified academic appointments (as defined in Board of Trustees policies: individuals holding titles of academic rank that are preceded by the designation …“visiting” or other similar designations) may not be nominated; 1

• faculty holding a concurrent administrative appointment above the level of department chair for which they receive extra compensation are ineligible for the DSP;

• faculty who have retired or faculty serving in part-time capacities are ineligible; and

• posthumous nominations are not permissible.

Deadlines

 

SUNY Chancellor's Award Guidelines

The Chancellor's Awards for Excellence are system-level honors conferred to acknowledge and provide system-wide recognition for consistently superior professional achievement and to encourage the ongoing pursuit of excellence.

The Office of the Vice Provost for Faculty Affairs administers the nomination process for Chancellor's Awards for Excellence in:

  • Scholarship and Creative Activity
  • Teaching
  • Faculty Service
  • Librarianship

Chancellor’s Award Dossier Guidelines (in the following order):

  • Checklist - Initiated by decanal unit, completed by Faculty Affairs/President's Office (editable pdf form)
  • Certification - Completed by Faculty Affairs/President's Office
  • Transmittal Letter - Written by the President
  • Nomination Procedures Added by Faculty Affairs Office
  • Summary Presentation Cover Sheet and Document (Completed by the nominating unit/editable pdf form) - Summary Presentations should not be written by the nominee (or in first person) because this undermines the impartiality and objectivity required of the nomination process. The Summary Presentation is limited to a maximum of five pages, excluding the cover sheet.
  • Vita - An up-to-date and moderately detailed vita
    • Specific data must include the date of the last update, the candidate’s department, the date of appointment to the SUNY system AND appointment to highest rank attained and date of appointment to that rank. 
    • Articles in refereed and non-refereed journals should be clearly distinguished from one another and, preferably, listed separately with full pagination and ordered by date of publication. Books should be listed separately from articles. Publications with multiple authors should indicate the senior author, if there is one, either by a note at the beginning of the publications list (if senior author position is consistent throughout) or by an asterisk indicating the senior author in each entry. External funding entries should indicate agency, amount, dates, and, if there are multiple named investigators, which is the PI.
    • Teaching Nominations: evaluations and other relevant evidence of outstanding and innovative teaching must be included.
  • Dean’s letter plus additional internal letters (internal evaluators vitae not required) as outlined in nomination solicitation letter from Faculty Affairs
  • External & Internal letters as outlined in nomination solicitation letter to Dean from Faculty Affairs

ELIGIBILITY

Each award has program-specific eligibility criteria; nonetheless, there are eligibility criteria common to all. Regardless of program, nominees must have completed three academic years of full-time appointment out of the five years just prior to the year of nomination.  Individuals serving in part-time, or visiting capacities - irrespective of the length of their service or amount of their involvement - are ineligible for these programs. However, please note that full-time Clinical faculty are eligible for nomination in the following categories: Faculty Service, Scholarship and Creative Activities, and Teaching. Full-time non-tenure track faculty are now eligible for nomination in the Teaching category only. Please see eligibility chart noted below:

Eligible for Nomination Faculty Service Scholarship & Creative Activities Teaching
Full-time, tenure or tenure track faculty X X X
Full-time, clinical faculty X X X
Full-time non-tenure track faculty     X

 

University at Buffalo Faculty Awards and Recognition *

Deadlines

 

Past Honorees

 

* Policies and Guidelines for the above listed awards and faculty recognition are distributed annually during the respective nomination periods. Units and departments should carefully review the nomination solicitation letter from the Office of the Vice Provost for Faculty Affairs and the attached guidelines for updates and supplemental information during each nomination cycle.

 

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