Date Established: 11/13/2009
Date Last Revised: 4/14/2017
Administration and Governance
Vice President for Finance and Administration
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The University at Buffalo fully cooperates with and assists external auditors and investigators. The UB Internal Audit Office is the designated point of contact and coordinates external audit activity, including the auditor selection process.
The University at Buffalo (UB, university) may need to contract with an external audit firm and/or may be the subject of an external audit. The Director of Internal Audit is the designated point of contact and must be fully apprised of any situations involving non-UB auditors.
When a UB department contracts with an external audit firm, the Director of Internal Audit must be included in the Request for Proposal (RFP) and selection process. This will ensure that audit firms contracted by the university are appropriately vetted, the scope of the work is clearly defined, and unnecessary overlap and redundancies are prevented.
When a state or federal agency initiates an audit, university employees are expected to fully cooperate with and assist external auditors, agents, and investigators. The Director of Internal Audit will support UB employees during external audit activity to facilitate the audit, monitor progress, and report results. As warranted, Internal Audit will help with understanding the objectives and scope of the audit, assist the auditors in achieving legitimate objectives with the least impact on university operations, and assure the appropriateness of university audit responses.
The university will provide external auditors with access to all records that are relevant to their work on a timely basis, except those deemed by the university to be legally privileged or protected.
The university is subject to external audits resulting from the diverse and complex nature of its business. These audits are often conducted at various levels within the institution and campus related organizations.
Because external audits differ greatly, it is important to understand the auditor’s process, scope, and objectives of the particular audit project, and possible impact of the audit results. Establishing Internal Audit as the designated point of contact will facilitate the external audit process.
This policy applies to:
This policy does not apply to requests for information related to complaints or freedom of information law (FOIL) received by or forwarded to the university. It also excludes academic and accreditation reviews as well as specialized inspections such as building, fire, safety, and food service.
External Audit Activity
Independent and objective appraisal, performed by a non-UB entity. These can include, but are not limited to audits, program reviews, examinations, consulting engagements, site visits, desk audits, fraud and irregularity investigations, and field testing. External audit activity may be mandatory or voluntary.
Any non-UB auditor, agent, consultant, or investigator. External auditors may represent state or federal agencies, certified public accounting firms, legal firms, and grant sponsors, including State University of New York internal auditors and RF internal auditors.
Full revision to reflect the: