Travel Pre-Approval Form

As UB continues to respond to the impact of COVID-19, we recognize that, in limited circumstances, business travel may be required.

The university strongly recommends that all UB faculty, staff, students and non-employees (guests) avoid traveling to regions impacted by COVID-19. Travel pre-approval is required for essential business that involves overnight travel taking place during the university’s response to COVID-19.

  • Decanal and Vice Provostal unit forms should be routed to the Provost for approval.
  • Vice Presidential unit forms are to be approved by the President.
  • Pre-approval must be obtained prior to travel arrangements being made, and is required for all funding sources (State, Research Foundation and UB Foundation).
  • Once your travel is pre-approved, and after your trip has occurred, you must attach a copy of the completed signed travel pre-approval form to your submitted expense report for reimbursement.
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Completing the PDF Form

Download the PDF Form to Your Desktop

Be sure to download and save the PDF form to your desktop files to complete the fillable form fields and to use the electronic signature features.

  1. Open the PDF form, then download and save it to your desktop files.
  2. Go to your desktop files to open the PDF form. 
  3. Complete all required fields on the form.
  4. Save the completed form.
  5. Send the completed form to all approvers to obtain signatures for approval.
  6. Retain a copy of the completed signed form.
  7. Once your travel is pre-approved, and after your trip has occurred, you must attach a copy of the completed signed travel pre-approval form to your submitted expense report for reimbursement.

Need Help Completing the Form?

Meg Mitchell.

Meg Mitchell

Manager

Travel, Financial Management

Phone: 716-645-4535

Email: memcdole@buffalo.edu

Form Facts

Form Type: Downloadable, PDF document

Requirements: Adobe Reader

Updated: 12/2020

Owner: Financial Management