Statement of Work Template for Departments

There are occasions when two or more departments wish to share resources (i.e. staff, equipment or services). Participating departments should complete the Statement of Work template to document the business agreement.

Download the Template


Statement of work: A document routinely used to describe services to be rendered. It provides a clear understanding of the project-specific activities, deliverables and timelines. Also known as a SOW.

Business units/departments: The parties involved in the SOW. This can be unit to unit (i.e., Management and Nursing), or within the same unit (i.e., Chemistry and Biology). There is no limit to the number of parties that can be part of the SOW.

Scope: Defines the relationship of the parties and provides a detailed explanation of the service that is to be completed.

Start date and duration: Date which the service will begin and the period of time to complete. For example, the duration may be days/weeks/months and may specify hours per day/week/month.

Deliverables – what is the expected result? This section should define the expected end result.

Additional information: This section is for any additional information that the parties believe should be documented.

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Download a Sample of Completed Template


A unit or department must complete the Statement of Work (SOW) Template, adding all relevant information.

  • Once completed, the unit or department must sign and forward to the participating unit(s) or department(s) for their review and signature.
  • If funds are to be exchanged, then document the payment schedule; in this case each unit’s Unit Business Officer (UBO) should also sign.
  • If changes to the original SOW are required, they should be made in writing and approved by all parties.

Need Help Completing the Form?

Dominic LoTempio

Director of Procurement Systems and Compliance

Purchasing, Procurement Services

Phone: 716-645-4503


Form Facts

Form Type: Downloadable, Microsoft Word document

Requirements: Microsoft Office Word

Updated:  09/2017

Owner:  Business Services