Office and Workplace Safety

Need help urgently from a police officer?

Call 716-645-2222

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As UB community members, we share responsibility for our own personal security and that of our friends and colleagues.

Office and Building Security Tips

Be aware of your surroundings and report all suspicious persons or improperly secured areas to University Police.

Key Security

  • It is your responsibility to maintain security
  • Know which keys you have and to which locks
  • Only have keys to facilities you need to access
  • Never leave keys in a door lock
  • Don't loan keys out
  • Don't duplicate keys
  • Report lost keys to your department coordinator or Facilitites Customer Service and Maintenance at 716-645-2025
  • Make sure that keys issued on a temporary basis are returned
  • Return keys you don't need or don't use

Office and Classroom Equipment

  • Use inventory control and keep detailed records
  • Follow policies that are in place
  • Tag and inventory property
  • Help when moving equipment to ensure security of property
  • Enter serial numbers and model numbers in records
  • Never dispose of property without following necessary procedures

Identification for Personal Items

Information on these services is available through your University Police:

  • Use engravers and identification stickers
  • Use tracking software and PC marking systems

Doors and Windows

  • Lock interior and exterior doors
  • Check all doors and windows when you leave
  • Use alarms and sensory systems. Call University Police at 716-645-2227 for a Community Police Officer to evaluate if alarms are needed
  • Avoid false alarms by understanding how alarm systems work
  • Security and fire safety are compromised when doors are propped.
  • Remove item holding door open, close door, and throw away item.
  • Report broken doors immediately to your department coordinator or Facilities Customer Service and Maintenance at 716-645-2025.

Personal Equipment

  • Keep all equipment securely locked when not in use
  • Lock doors and windows
  • Lock laptop and personal computers in a secure cabinet
  • Store documentation and computer manuals away from the equipment itself
  • Secure software and program disks

Personal Security

  • Park in well-traveled, highly visible lots
  • If it is dark, only use well-lit lots and walkways
  • Don't leave valuables in plain sight
  • Walk with your car key out and ready
  • Don't walk alone
  • Use escort services
  • Know where emergency phones are, what they look like, and how to use them

Safeguarding Cash

  • Store cash and checks in a locked and secured location until the funds are deposited
  • Don't let cash accumulate; set an amount at which it is to be deposited
  • Restrictively endorse all checks immediately

Related Training

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