Departmental funds may be used to reimburse certain expenses
incurred by new appointees when transporting themselves, their
families, and household goods and personal effects to their new
place of residence. This policy applies to State, RF, and UBF
When an employing unit’s administration believes it is
necessary to attract specific personnel, reimbursement of moving
and related expenses may be authorized by the responsible executive
from available departmental funds.
Reimbursement of moving and related expenses will not be made to
an otherwise eligible employee unless the employee agrees in
writing to return the monies received for such expenses in the
event the employee resigns or voluntarily separates from employment
within one year of the initial appointment.
IRS Publication 521 Moving Expenses explains the
deduction of certain expenses of moving to a new home because of a
change in job location or starting a new job. Refer to
Publication 521 for complete information regarding the
proper tax treatment of moving and related expense.
Reimbursement of moving and related expenses is not mandatory.
It is a procedure established to assist in the recruitment of
qualified candidates, and it is not expected that every appointee
would be authorized payment of such expenses.
This policy applies to State, Research Foundation, and
University at Buffalo Foundation appointments.
Household Goods and Personal Effects
All reasonable items of furniture,
furnishing, clothing, appliances, tools, and equipment, including
necessary expenditures for handling such items as pianos,
refrigerators, and deep freezers. For the purposes of moving
expenses, the term personal effects includes, but is not limited
to, moveable personal property that the taxpayer owns and
Principal Investigator (PI)
A UB faculty or staff member who
bears responsibility for the intellectual leadership of a project.
The PI accepts overall responsibility for directing the research,
financial oversight, and compliance with relevant university
policies and sponsor terms and conditions.
The vice president/vice provost/dean,
or their designee with authority over and responsibility for the
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University at Buffalo Foundation
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