Recruitment Resources Toolkit

There are a wide variety of tools available to University at Buffalo researchers and Buffalo Translational Consortium partners that can enhance recruitment for your research study. From feasibility through follow-up, these tools can help bolster recruitment and retention.

Resources for Researchers and Study Teams

This toolkit serves as a guide for researchers who want to enhance recruitment for their research studies. Depending on the study, multiple tools may be used. If you have any questions about a tool, please contact ctsiresearch@buffalo.edu.

Online Study Listings Participant Databases Consultation Services Study Resources Advertising/Marketing

Buffalo Research Registry (BRR)

The Buffalo Research Registry (BRR) is a database of people from Buffalo and Western New York who have shown interest in becoming research study volunteers. Potential participants fill out a health profile that is used to match them with eligible research studies. The BRR's goal is to connect willing volunteers and researchers quickly and appropriately.

Purpose
To recruit potential participants to a study (with special attention to underrepresented populations).

Access
Visit the CTSI request portal and fill out a brief form, and a member of the CTSI Community Engagement team will be in touch.

ResearchMatch.org

ResearchMatch is a national registry of people interested in volunteering for research studies. Anyone can register with ResearchMatch, including healthy volunteers.

Purpose
To recruit potential participants into a study.

Access
Include language in your IRB protocol stating plans to utilize ResearchMatch.

i2b2 and TriNetX

These programs allow access to searchable, de-identified clinical patient data. To date, they contain data from some 800,000 UB|MD patients' electronic health records. Investigators throughout the Buffalo Translational Consortium can use i2b2 and TriNetX at no cost.  

Purpose

  1. To determine feasibility and project enrollment.
  2. To recruit specific patients directly.

Access
First, sign up for an account. Click on the "Request Access" tab. In “brief project description,” mention that you would like access to both TriNetX and i2b2.

For feasibility use, login and enter your search terms. For recruitment use, you must first obtain IRB approval. 

  1. Submit a protocol amendment or include your intent to use i2b2/TriNetX in your new submission to the IRB. 
  2. Once approved, the Institute for Healthcare Informatics (IHI) team will provide you with contact information for the patients in your search.
  3. If, after contacting the patient’s provider, the provider does not object, you may contact the patient by mail and then by phone.

Department of Emergency Medicine Research Assistant Program

emergency medicine.

This program recruits, consents and enrolls patients in clinical studies while they are in the highest-volume emergency departments in the area: ECMC, Buffalo General Medical Center, Millard Fillmore Suburban, DeGraff Memorial Hospital and the Veterans’ Affairs Medical Center.  

The Department of Emergency Medicine is also a member of the Emergency Research Network in the Empire State (ERNIES), a collaborative designed to conduct multi-institution research projects.

Purpose
The program can assist with projects and partner on projects that would be appropriate for emergency medicine collaboration.

Access
For more information or to discuss opportunities for collaboration, contact the research director of the Department of Emergency Medicine.