Student Services Transformation
Student Records Updates
August 2009
Dear SST Student Record Core Team Members, Subject Matter Experts and Colleagues:
We are winding down the configuration of the system for student records. Initially, there were over 50 tables that had to be configured in the PeopleSoft Campus Solutions System for Student Records. This included not only entering extensive data, but also selecting the myriad choices to have the system operate according to our rules. This has been extremely labor-intensive, but very illuminating about how the system operates. Many people have assisted in this effort, including Shelley Frederick, Sue Geib, Michelle Gonzalez, Mona Bogush, Elizabeth Stone, Philippa Radzawich, Priscilla Clarke, Mike Randall, Sandy Flash, Debbie Falter, Joseph Zambon, Athena Tsembelis, Bobby Jo LaDelfa, Katie Darling, Gayle Brazeau, Jennifer Hess, Mark Sauberan, Irene Holohan-Moyer, Jennifer Gottdiener, Janel Caleb and many others—forgive me if I omitted anyone—the number of names will continue to grow. The enthusiasm and effort are wonderful.
The conversion of UB data activity continues simultaneously. The next steps include the historical Schedule of Classes, then student programs and plans, enrollments, transcripts and several more such documents. While we do not expect any to be as challenging as the Catalog (called “course file” in SIS), each one is a multistepped process with tests and retests to identify issues and correct as much as we can identify. Some items from the legacy record need considerable corrections. Most will be done before deployment, but some will be done afterward if it does not imperil the functioning.
Meanwhile, work continues on creating prerequisites (“requisites” in PeopleSoft’s Campus Solutions), a major functional requirement we have all been waiting for. The system is quite robust, but the configuration is complex. Our team is committed to making this as effective as possible. We look forward to testing later this fall.
While we are still two years from full deployment, we are already beginning the initial discussion of issues of security (access) to the system and even training. Lisa Sandquist is coordinating the training plan, and it will be extraordinary.
Please contact me if you have questions or comments. I will continue to forward updates to keep you informed. Please feel free to share with colleagues, or send me names of individuals you think might wish to receive these notices.
Best wishes,
Elaine R. Cusker, Functional Lead
Student Records
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