PhD Checklist for Graduation

This checklist is designed to assist you as you prepare to graduate with a PhD from UB. It is your responsibility to ensure that all requirements are met and that all necessary paperwork has been completed and filed in a timely manner.

Checklist for Graduation

  • Submit a PhD Application to Candidacy (ATC) to the Graduate School by the appropriate deadlines defined below. Your ATC must be approved by the Graduate School for you to officially be a candidate for degree conferral. When your ATC is approved, you will receive a letter from the Graduate School. If you believe your ATC was submitted but you did not receive a letter, contact the Graduate School.
    • ATC due March 1 for June (spring) conferral.
    • ATC due July 1 for August (summer) conferral.
    • ATC due Oct. 1 for February (fall) conferral.
  • Report any ATC changes to the Graduate School. After your ATC has been submitted to the Graduate school, changes to your advisor, committee members, expected degree conferral date or future registration, must be submitted to the Graduate School for approval using the appropriate "change graduation date" form found on the Forms for Students page.
  • Register for at least one credit during the semester immediately preceding your degree conferral date. Fall semester registration is required for February conferral and spring semester registration is required for June conferral or August conferral.
  • Complete the required number of credits. Review your transcript and be sure you have completed the minimum number of credits required for your degree.
  • Maintain the minimum GPA. You must have a minimum 3.0 overall GPA in the courses/credits being applied toward your degree; your program may require a higher GPA.
  • Remediate any incomplete grades or missing grades. Be sure that there are no incomplete (I/U) grades or missing grades on your record for courses that are being applied to your degree program.

Final Degree Conferral Forms and Requirements

  • M-form: This form verifies that you have completed all departmental requirements for your degree and that your dissertation has been defended and accepted in its final form by your major advisor and committee.
  • Electronic submission of your dissertation: Submit your dissertation to the graduate school via the ETD Administrator website.
  • Doctoral degree recipients surveys: Complete and submit both online surveys.

Submission Deadlines

Final conferral forms and requirements must be completed and submitted to the Graduate School by:

For degree conferral on:

Aug. 31, 2024 

Feb. 1, 2025

June 1, 2025

PhD Application to candidacy due:

July 1, 2024

Oct. 1, 2024
March 1, 2025

All required conferral materials due:

Aug. 9, 2024
Jan. 10, 2025
May 16, 2025