Designated hiring titles for postdoctoral positions are Postdoctoral Associate and Postdoctoral Fellow. Collectively, individuals holding these titles are referred to as postdoctoral scholars.
A postdoctoral fellow holds a fellowship or traineeship. The fellow may receive payment through the Research Foundation (RF) or directly to the individual from the funding organization (i.e., Postdoctoral Fellow Direct Pay). This will be determined by the established guidelines and regulations of the assigned entity under which the fellowship is governed.
Postdoctoral associate is the usual designation for all other postdoctoral scholars that do not fall under the fellow titles. A postdoctoral associate may receive payment through the Research Foundation (RF), the UB Foundation (UBF), or State funds.
The minimum full-time annual stipends for postdoctoral fellows are typically set by—and subject to—the sponsor agency guidelines. A postdoctoral fellow is not considered an employee of the institution.
A Postdoctoral Fellow must be appointed through RF Sponsored Funding and processed on the Academic Fellowship Appointment for Research Foundation (RF) - Administrative Services Gateway - University at Buffalo. Dates, funding levels and other terms and conditions related to the Fellowship are determined by the Sponsor funding the Fellowship. Questions regarding those terms and conditions may be directed to your Award Analyst, Contact a Grant Expert - Vice President Research and Economic Development - University at Buffalo.
Compensation for postdoctoral associates is typically guided by the minimum salary thresholds established by New York State and applicable provisions of the Fair Labor Standards Act (FLSA), when not predetermined by the sponsored agency. The Office of Postdoctoral Scholars (OPS) will monitor such thresholds to indicate the minimum salary limit for a postdoctoral scholar.
The current postdoctoral scholar salary minimum is no less than $40,000 annually.
For the purpose of payment, the postdoctoral associate is considered an employee of the institution and receives a paycheck every two weeks through payroll, payroll taxes are withheld, and may be eligible for certain benefits consistent with the fiscal agent appointment type.
All postdoctoral associate positions are required to be posted on UBJobs. Exceptions will be granted only for postdoctoral scholars who are transferring to UB when a faculty member of another institution is hired by UB, or for postdoctoral scholars named in a Research Foundation (RF) administered grant. Please refer to the Recruitment Exceptions Policy for more information.
If the preferred candidate is a U.S. citizen or permanent resident, your process ends here. If you plan to hire an international candidate, please proceed to Step 2.
Departments wishing to hire an international candidate as a postdoctoral scholar must demonstrate that the position and proposed candidate meet the UB policy requirements in order to obtain a letter of provisional approval from the Office of Postdoctoral Scholars.
To request approval, departments must submit a Postdoctoral Scholar Approval Request form. To complete the form, you must upload the following documentation:
The Office of Postdoctoral Scholars will review and, if appropriate, issue a provisional approval letter to the department.
Upon receipt of a provisional approval letter from the Office of Postdoctoral Scholars, please proceed to Step 3.
Pursuant to SUNY Board of Trustees Policy 8500, the Office of International Education has named UB Immigration Services as the only unit within the university authorized to handle immigration matters for international scholars.
The Information for Departments Inviting J-1 Scholars page of the Immigration Services website provides detailed instructions for departments hiring an international candidate for an approved postdoctoral scholar position.