Enrolling Users

Add UB users who are not automatically enrolled.

On this page:

About Enrollments

All registered students, instructors and teaching assistants who have been added to the official course record are automatically enrolled.

By default, student enrollments appear one week prior to the start date of each class unless instructors have modified the Enrollment Date using the UB Learns Class Setup Tool. UB Learns class lists are reconciled daily to reflect drop/add.

Adding Users Manually

Instructors can manually enroll any UB student, faculty, staff or auditor into a course. Members of the 60 and Over Auditors Program must have an active UBIT username to be enrolled. Instructors set the role for each user who is manually enrolled.

To grant a non-UB affiliated person full access to your course, see Access for Persons Not Affiliated with UB.

  1. Go to Control Panel > Users and Groups > Users.
  2. Click on the Find Users to Enroll text directly below the page title (Users). The Add Enrollments page will open.
  3. Enter a UBITName in the Username text box. Make sure to enter just the UBITName and not the user's email address.
  4. Select a role from the Role drop-down menu.
  5. Set Enrollment Availability to Yes.
  6. Click Submit.

Subject Librarians can be enrolled in UB Learns courses to provide research assistance.

Modifying User Role and Availability

  1. Go to Control Panel > Users and Groups > Users.
  2. Locate the user. Use the search box, if necessary.
  3. Move your cursor over the user's name and click the chevron (v-shaped icon).
  4. Select Change User’s Role in Course.
  5. Set the Role. Make sure Available is set to Yes.
  6. Click Submit.

Need additional help?

Use our contact form to submit a help ticket (you may be asked for your UBITName and password). After the form is submitted, a member of the UB Learns support team will follow up with you within one business day.