End of Semester Procedures (Enrollment Change-Over)

Instructors can extend or return student access to past semester course sites to view student grades, postings and submissions. Extending enrollment also allows students to submit work when they have an incomplete grade.

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Student enrollments are disabled the first business day after grades are due.

When course enrollment is disabled, instructors will continue to have access to course content only, not to student submissions, interactions or grades. This applies only to courses enabled through the UB Learns Course Setup Tool and not to administrative courses.

About Extending Student Enrollments

  • Instructors can return access to select students or the entire class list.
  • Only students selected on this screen by the instructor will have access to the course site; all other students will remain disabled.
  • Instructors may set a course to Unavailable after extending enrollments to view grades without allowing student access to the site.

Extending Student Enrollments

  1. Log into the UB Learns Class Setup Tool.
  2. Click on a current or past term under Class by Term.
  3. Click Extend Enrollments (people icon) for a class.
  4. Check the boxes next to students' names or click Name to select the entire class.
  5. Click Update Enrollments.

Backing Up Your UB Learns Course

Instructors are responsible for backing up their UB Learns courses; see Export/Archive Course. Courses will be removed from UB Learns 12 months after the end of the semester. See the UB Learns Data Management Policy for more information.

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