Creating Archives and Exports

Now that you have removed the unused files, folders, tests and videos, you should create archive and export files of your course.

On this page:

Working With ZIP Files

Archive and export packages are downloaded as compressed ZIP files and are imported in the same format. Don't unzip these files as the contents won't import correctly.

Some browsers might automatically unzip a file after download, so you may need to download the ZIP file by right-clicking on the link and choosing Download Linked File As…

What is an archive file?

The Archive Course feature in UB Learns creates a ZIP file that captures all the student and instructor interactions in a course. It is recommended that you capture this information at the end of each semester.

Check with your department for more specific information regarding details of what to keep, the length of time to keep the information, and where to store it as the information provided here is an overview.

Creating an Archive

Location of Export/Archive Course feature in UB Learns.

Export/Archive Course is located under Packages and Utilities.

  1. Go to Control Panel > Packages and Utilities > Export/Archive Course.
  2. Click Archive Course.
  3. Under Select Copy Options, check Include Grade Center History.
  4. Click Submit.
  5. You will receive an email when your archive file is ready.
  6. Return to the Expert/Archive Course page and download the ZIP file. You may need to click the Refresh button.
  7. Save the ZIP file to UBbox, OneDrive or your computer.

What is an export file?

The Export Course feature in UB Learns creates a ZIP file of your course content that you can import into a new course, but the export does not include any users or user interactions from the course. You choose which course materials to include in the export. Note that attendance isn't included in the list.

Creating an Export File

We strongly suggest using the Select All option in step 4 when creating an export file.

The Export Course page with Select All under Select Course Materials highlighted.

The Export Course page with Select All under Select Course Materials (step 4) highlighted.

  1. Go to Control Panel > Packages and Utilities > Export/Archive Course.
  2. Select Export Course.
  3. Under File Attachments, leave the default settings.
  4. Under Select Course Materials, click Select All.
    • For Discussion Board, decide whether to Include starter posts for each thread in each forum (anonymously) or Include only forums with no starter posts.
  5. Click Submit.
  6. You will receive an email when your export file is ready.
  7. Return to the Expert/Archive Course page and download the ZIP file. You may need to click the Refresh button.
  8. Save the ZIP file to UBbox, OneDrive or your computer.

Need more information?

Learn more about the Learning Management System Transition
Get help with UB Learns