University at Buffalo - The State University of New York
Skip to Content

Step-by-Step Instructions

Set Up Your UBmail Powered by Google

Operating System: All

Applies To: UB Students

Last Reviewed: May 11, 2016

Are you Faculty or Staff?

Use Exchange Mail instructions. Only students are on UBmail Powered by Google.

Smartphones and Tablets

iOS (iPhone, iPad)

  1. If you don't have the Gmail App already, download it for free from the App Store.
  2. Tap Gmail App.
  3. Enter your full email address (your UBITName@buffalo.edu).
  4. Leave the Password field blank.
  5. Click Sign-in.
  6. You will be redirected to UB's UBITName Login page. Enter your UBITName and password in their respective fields.

Android 4+ (smartphones and tablets)

Instructions may vary by device.

  1. If you don't have the Gmail App, download it for free from Google Play.
  2. Add your account.
    • Android 4.0 – 4.4.4: Tap Settings > Add account > Google and touch Next.
    • Android 5.0+Tap Settings > Accounts > Add account > Google.
  3. If you are using Android 4.0 – 4.4.4, touch Existing account > Menu > Browser sign-in. If you are using Android 5.0+, tap the right corner and click Browser sign-in.
  4. Enter your buffalo.edu email address and click Next.
  5. You will be redirected to UB's UBITName Login page. Enter your UBITName and password in their respective fields.
  6. Your account will be added to the Android device. The next screen displays Gmail, Calendar, Contacts, and other Google services syncing with your device. You can choose which services to sync.
  7. Wait a few moments for the device to display your email.

Windows and Macintosh

Use to configure a client, such as Thunderbird, Outlook or Mac Mail.

Step 1: Enable Either IMAP or POP

What's the difference between POP and IMAP?

POP downloads messages and erases them from the server, so you can only access from a single device.

IMAP (recommended) keeps email on the server, so you can access email from any device or the Web client.

Step 2: Add Account

Configure Mac Mail or Outlook

Configure MacMail or Outlook:

  1. Open the email client you want to use, then:
    • Outlook
      1. File >Info
      2. Click Add Account
    • Mac Mail:
      1. Mail > Add Account
      2. Select Google and click on Continue
  2. Use the settings below. Decide if you want to configure for IMAP (recommended) or POP.
Username Your UBITName (remove @buffalo.edu if it adds it automatically)
Password Your UBITName password

Server (IMAP)

Server (POP)

imap.buffalo.edu

pop.buffalo.edu

 

Port (IMAP)

Port (POP)

993

995

 
Client Setting
SSL (or SSL/TLS)
Outgoing or SMTP Server
smtp.buffalo.edu
Port 465
Directory (if available) ldap.buffalo.edu
Search Base/Root (if available) o=University at Buffalo, c=us

Configure Mozilla Thunderbird:

Configure Mozilla Thunderbird

  1. Download Mozilla Thunderbird
  2. Launch the installer. On the Welcome to Mozilla Thunderbird splash screen, click Next
  3. Select Standard and click Next
  4. Click Install
  5. Click Finish
  6. Select Skip this and use my existing email address
    • Enter your first and last name in the Your name field
    • Enter your UBITName immediately followed by @buffalo.edu in the Email address field
    • Enter your password in the Password field
  7. Click Manual Config
    • For Incoming:
      • Incoming: Select IMAP
      • Server hostname: Enter imap.gmail.com
      • Port: Select 993
      • SSL: Select SSL/TLS
      • Authentication: Select Autodetect
    • For Outgoing:
      • Server hostname: Enter smtp.buffalo.edu
      • Port: Select Auto
      • SSL: Select Autodetect
      • Authentication: Select Autodetect
    • For Username:
      • Incoming: Enter your UBITName immediately followed by @buffalo.edu
      • Outgoing: Enter your UBITName
  8. Click Re-Test
  9. Click Done

Still need help?

Don't know your UBITName or password? Call 716-645-3542, visit one of our two walk-in locations, or send a message.

(Required)
 
(Required)
(xxx) xxx-xxxx
(Required)
Use your @buffalo.edu email, if known
(Required)
(Required)