Set Up Your Windows or Macintosh with UBmail Powered by Google

Operating System: All

Last Reviewed: December 7, 2018

Step 2: Allow Less Secure Apps

Step 3: Add Account

Configure Mac Mail or Outlook

  1. Open the email client you want to use, then:
    • Outlook
      1. File >Info
      2. Click Add Account
    • Mac Mail:
      1. Mail > Add Account
      2. Select Google and click on Continue
  2. Use the settings below. Decide if you want to configure for IMAP (recommended) or POP
Email Settings - UBmail Powered by Google
Field   Information to Enter
Username Your UBITName (remove if it adds it automatically)
Password Your UBITName password
Server (IMAP)
Server (POP)
Port (IMAP) 993
Port (POP) 995
Client Setting
Outgoing or SMTP Server
Port 465
Directory (if available)
Search Base/Root (if available) o=University at Buffalo, c=us

3. Check both:

  • My Outgoing Server (SMTP) requires authentication
  • Use same settings as my incoming mail server  

Configure Mozilla Thunderbird

  1. Download and install Mozilla Thunderbird
  2. Select Skip this and use my existing email address
    • Enter your first and last name in the Your name field
    • Enter your UBITName immediately followed by in the Email address field
    • Enter your password in the Password field
  3. Click Manual Config
    • For Incoming:
      • Incoming: Select IMAP
      • Server hostname: Enter
      • Port: Select 993
      • SSL: Select SSL/TLS
      • Authentication: Select Autodetect
    • For Outgoing:
      • Server hostname: Enter
      • Port: Select Auto
      • SSL: Select Autodetect
      • Authentication: Select Autodetect
    • For Username:
      • Incoming: Enter your UBITName immediately followed by
      • Outgoing: Enter your UBITName only (be sure to remove the in this field if this appears automatically)
  4. Click Re-Test. Thunderbird will auto-detect the appropriate settings. Click on the Authentication type for incoming mail and change it to OAuth2.
  5. Click Done. You will be prompted to enter your UBITName password in a new window. Click Allow when asked to give Thunderbird permission to your mail.

Learn about what happens when you use UBmail Powered by Google in conjunction with an email client:

Common Questions

What's the difference between IMAP and POP?

  • IMAP (recommended): Keeps email on the server, so you can access email from any device or a Web browser.
  • POP: Downloads messages and erases them from the server, so you can only access from a single device.

I tried setting up email but it says my username or password are incorrect and I know they're not?

Sometimes the password file is out of sync. Try re-setting your password and see if you are able to log into your newly configured email. Also be sure you have used the settings listed above. Do not use as the IMAP server, you must set it to

Still need help?

Contact the UBIT Help Center.