Set Up Your Windows or Macintosh with UBmail Powered by Google

Operating System: All

Applies To: UB Students

Last Reviewed: June 8, 2016

Google recommends that you synchronize your UBmail Powered by Google with particular email clients, such as Thunderbird, Outlook or Mac Mail.  

Step 2: Add Account

Configure Mac Mail or Outlook

  1. Open the email client you want to use, then:
    • Outlook
      1. File >Info
      2. Click Add Account
    • Mac Mail:
      1. Mail > Add Account
      2. Select Google and click on Continue
  2. Use the settings below. Decide if you want to configure for IMAP (recommended) or POP.
Username Your UBITName (remove if it adds it automatically)
Password Your UBITName password

Server (IMAP)

Server (POP)


Port (IMAP)

Port (POP)



Client Setting
Outgoing or SMTP Server
Port 465
Directory (if available)
Search Base/Root (if available) o=University at Buffalo, c=us

Configure Mozilla Thunderbird:

Configure Mozilla Thunderbird

  1. Download Mozilla Thunderbird
  2. Launch the installer. On the Welcome to Mozilla Thunderbird splash screen, click Next
  3. Select Standard and click Next
  4. Click Install
  5. Click Finish
  6. Select Skip this and use my existing email address
    • Enter your first and last name in the Your name field
    • Enter your UBITName immediately followed by in the Email address field
    • Enter your password in the Password field
  7. Click Manual Config
    • For Incoming:
      • Incoming: Select IMAP
      • Server hostname: Enter
      • Port: Select 993
      • SSL: Select SSL/TLS
      • Authentication: Select Autodetect
    • For Outgoing:
      • Server hostname: Enter
      • Port: Select Auto
      • SSL: Select Autodetect
      • Authentication: Select Autodetect
    • For Username:
      • Incoming: Enter your UBITName immediately followed by
      • Outgoing: Enter your UBITName
  8. Click Re-Test
  9. Click Done

Learn about what happens when you use UBmail Powered by Google in conjunction with an email client:

Common Questions

What's the difference between IMAP and POP?

IMAP (recommended) keeps email on the server, so you can access email from any device or a Web browser.

POP downloads messages and erases them from the server, so you can only access from a single device.

I tried setting up email but it says my username or password are incorrect and I know they're not?

Sometimes the password file is out of sync. Try re-setting your password and see if you are able to log into your newly configured email.

Contact the UBIT Help Center

Have a UBITName? You may also use the UBIT Help Center Online (login required).

(xxx) xxx-xxxx
Use your email, if known