Date Established: 1/1/2000
Date Last Revised: 9/16/2011
Category: Information Technology
Responsible Office: Office of the CIO
Responsible Executive: CIO
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A UBITName is a digital identity issued to a person affiliated with the University and provides access to University at Buffalo Information Technology (UBIT) services. This policy defines who is eligible for a UBITName, what happens when a person’s affiliation to the University changes, conditions that allow for a UBITName to be changed, and how a UBITName can be created for administrative purposes.
Faculty, staff and students who are currently affiliated with the University at Buffalo are eligible for a UBITName. Affiliation with the University at Buffalo is verified against University records and defined as:
The set of UBIT services granted to a UBITName varies by the type of affiliation with the University at Buffalo. Persons may have multiple affiliation types.
A UBITName and password is required to access the University at Buffalo Information Technology services such as email, MyUB, HUB, UB_Secure, computers in public computing areas, etc. Persons with UBITNames have the responsibility to use the University's services in an effective, efficient, ethical and legal manner (see UB IT Computer & Network Use Policy ). UBITNames may be deactivated for inappropriate use.
Notice of Affiliation Change
A notice will be automatically emailed to UBITNames whose affiliation has changed, indicating access to services will change. Persons no longer affiliated with the University will lose access to all UBIT services with the exception of the following:
Leave of Absence
Administrative UBITNames are available to affiliated staff and faculty (in addition to their personal UBITNames) to conduct University business, such as departmental correspondence. Administrative UBITNames must have an employee listed as a sponsor and may be shared. Appropriate use of the Administrative UBITName is the responsibility of the sponsor.
Administrative UBITNames may be requested by sending mail to email@example.com. CIT will send renewal notices annually to verify continuing use of this type of UBITName.
Persons that are not eligible for UBITNames, but who are collaborating with a department may be granted a Departmental UBITName. Departmental UBITNames do not have access to UBIT services such as UBmail, public labs or file space.
IT Policy Officer
Office of the CIO
Buffalo, NY 14260