Category: Information Technology
Responsible Office: IT Customer Service
Responsible Executive: J. Brice Bible, Vice President and Chief Information Officer (VPCIO)
Date Established: October 7, 2019
The University at Buffalo (UB, university) provides Cisco Webex to current university faculty, staff, and students. Cisco Webex is a web conferencing tool enabling fully interactive video and audio connections. The Cisco Webex Hosts Policy governs the use of UB’s Cisco Webex service.
The Cisco Webex Hosts Policy governs the use of UB’s Cisco Webex service. Cisco Webex is a web conferencing application. It hosts online sessions such as: classes, office hours, interviews and other meetings. Cisco Webex functions include, but are not limited to: displaying PowerPoint or other slideshow presentations, annotating slides, allowing participants to present, sharing documents, and polling participants. Participants communicate in real-time using chat, voice (via microphone and speakers), and video (via webcam). Cisco Webex features create an environment similar to a live on-campus classroom experience.
Compliance
The content presented, distributed, or recorded on Cisco Webex is subject to the applicable policies and guidance documents incorporated by reference below:
The University at Buffalo may, at any time, without prior notice, and at its sole discretion, remove any session or terminate access to content for policy violations.
The use of Cisco Webex signifies agreement to the terms and conditions described in this document and all other applicable university policies. Cisco Webex may be restricted or prohibited if a host or participant is determined to be out of compliance with applicable policies. Cisco Webex hosts and participants are advised to periodically review the most up-to-date version of this policy and other applicable policies. UBIT may, at its sole discretion, modify or revise policies at any time. Cisco Webex hosts and participants must comply with all modifications or revisions to policies and procedures.
Host Accounts and Functionality
University at Buffalo faculty, staff, and students can host sessions on Cisco Webex service. By default, Webex host accounts have:
Hosting Sessions
Hosts are responsible for scheduling and starting sessions, distributing connection information to participants, and all content distributed and recorded in sessions.
Recording
Storage Retention
Service Outage and Other Notifications
Cisco Webex does not guarantee uptime. It is a web-based application hosted externally by Cisco. Periodically, technical issues may arise. Additionally, periodic maintenance for upgrades or other changes may require downtime.
This policy applies to Cisco Webex session hosts and participants.
This policy applies to Cisco Webex session hosts and participants.
Event Center
Generally used for hosting large webinars and other events.
Hosts
Users who have the ability to schedule and conduct sessions on Cisco Webex service.
Meeting Center
Generally used for hosting meetings, small classes, and collaborating on projects.
Participants
Users logged into a session who do not serve as host.
Recordings
Sessions that have been recorded and saved by hosts.
Session
Classes, webinars, meetings or other events held through any Cisco Webex session type.
Session Type
Session types include: training, meeting, event, Cisco Webex teams, or support center.
Training Center
Generally used for delivering interactive online courses or continuing education/certification programs.
Voice Over Internet Protocol (VoIP)
A common method of conducting audio conferences over the Internet using computers with microphones and speakers or headsets.
Classroom Technology Services
Session Hosts
Session Participants