COVID-19 FAQs for Clubs and Organizations

For events and gatherings on campus, the university will adhere to New York State guidelines, as well as recommendations from the CDC and public health experts. Please see UB’s guidance on events and gatherings for more information.

Any individuals who come to a space when it has reached its max capacity must be turned away. They cannot wait for an attendee to leave the space.

All reservable rooms will be cleaned overnight. Students Unions is limiting reservations to one reservation per day per space to allow for sanitizing protocols. Clubs will be responsible for cleaning in the new “Club Business Suite” in SU145. Cleaning materials will be provided.

Outdoor events and gatherings are permitted. Please see UB’s guidance on events and gatherings for more information.

Please see UB's Safety Guidelines on Events and Gatherings for more information on large-scale programs.

All spaces continue to be reserved through UBLinked.

If you have issues reserving a space on campus, please contact:
Liz Hladczuk
Student Unions Associate
Student Unions
(716) 645-2055
eam25@buffalo.edu

Yes, as long as the gathering is held in licensed vendor spaces and physical distancing policies are adhered to. The vendor must follow all Erie County and New York State guidelines. You can learn more information about New York State guidelines for food service here.

Yes, but students and visitors must not exceed 33% of the maximum occupancy for a particular area. Individuals must wear face coverings at all times, as well as maintain physical distancing (six feet of separation) from other people.

No. For health and safety concerns, student organizations are not permitted to meet at a private residence.

The University recommends ordering from Campus Dining & Shops. Follow guidance from Campus Dining and Shops and other UB staff about ordering, picking up and eating food.

For information on food permits and to complete the Food Service Permit Application please go here.

No, not at this time.

Clubs must designate one glove-wearing individual to plate food for students to pick up.

For example, if a pizza is ordered from CDS, one individual wearing gloves must plate and table each slice of pizza for participants to pick up.

The University recommends ordering packaged, individual food whenever possible.

Food must be purchased from Campus Dining and Shops as all food permits have been halted. Only food purchased from CDS may be used to fundraise.

Traveling for club business outside of Erie County and Niagara County is prohibited.

Due to the close quarters of the vans and the concerns of hygiene inside of the vehicles vans are not able to be reserved at this time.

Sports clubs must adhere to the New York State guidelines, as well as recommendations from the CDC and public health experts. Individuals must wear face coverings at all times, as well as maintain physical distancing (six feet of separation) from other individuals.

Please refer to the New York State Reopening New York Sports & Recreation Guidelines for specific activities. Any sports or recreation club that falls under Higher-Risk and Moderate-Risk cannot play or practice in person.

We understand that these parameters greatly limit the ability for most club sports, such as contact sports, to play or practice, but the university is prioritizing student safety.

Fans are not permitted to be in attendance.

All clubs must adhere to the New York State guidelines, as well as recommendations from the CDC and public health experts. Individuals must wear face coverings at all times, as well as maintain physical distancing (six feet of separation) from other individuals.

Yes, the ticket office is open and operational.

Students have the right to protest on campus as long as university policies and guidelines are followed.

More information can be found here.

Student Engagement does not recommend any of the university’s recognizing agents disbanding their organizations for lack of participation at this time.

Due to distance learning and accessibility, organizations must utilize a virtual option to vote. Student Engagement suggests utilizing UBLinked for virtual voting.

Virtual campaigning is highly recommended.

All candidates must adhere to the university guidelines. Individuals must wear face coverings at all times, as well as maintain physical distancing (six feet of separation) from other individuals.

Candidates cannot distribute promotional items.

Yes! New clubs can still be created. All new clubs must still adhere to the current university guidelines.

Yes, the policy for purchasing alcohol has not changed. However, university guidelines must be followed at any gatherings that involve alcohol.

The club offices on the 3rd floor of the Student Union will not be available this semester.

Student Union 145 will serve as a Club Suite for the clubs that applied for club offices. Please contact the Undergraduate Student Association or Graduate Student Association for more information.

Please contact the department that facilitates space usage in the building for further guidance.

The club offices on the 3rd floor of the Student Union will be inaccessible as of right now. Please contact the Undergraduate Student Association or Graduate Student Association for further guidance.

To purchase any branded facemasks please contact Campus Dining and Shops here.

To learn if your mask is brand compliant please contact:

Cynthia Todd
Director of Trademarks & Licensing
University Communications
(716) 645-4585
Ctodd@buffalo.edu

Yes, Student Engagement will continue to process funding requests.

For organizations to sing and to rehearse every individual must wear face coverings at all times, as well as maintain physical distancing (six feet of separation) from other individuals.

Concerts may not be held, however, organizations can hold virtual concerts, streamed or recorded. Individuals present for any performances must follow university guidelines.

Yes, please follow the regular request process through UBLinked.

Only virtual conferences can be funded.

Violation of university policy may result in club and organization suspension, de-recognition, disbandment, or other sanction.

For more information on student compliance and public health please go here.

The Lactation Room will be open and its location will not change. For up to date information, please refer to university guidelines.

Yes, this is a community effort to keep all of us safe. Please read more about UB’s Public Health Behavior Expectations here.

In planning for the Spring 2021 class schedule, UB will assume that protocols for physical distancing will remain in place and plan to offer courses as a mix of in-person, remote, hybrid, and HyFlex classes. For up to date information, please refer to university guidelines.

All campuses will be following the same protocol. For up to date information, please refer to university guidelines.

The Meditation Room will be open, however, with social distancing protocols and less capacity. The location will not change. For up to date information, please refer to university guidelines.