Guidance for Principal Investigators for moving labs to the new Jacobs School of Management and Biological Sciences building.
Prior to each PI vacating labs on the South Campus, all hazardous wastes and unwanted chemicals, biological agents, regulated medical waste and radioactive materials must be removed. They must be identified, labeled and a pick up request form submitted to EH&S prior to or at the same time as the move. No hazardous materials are to be left behind at the old location. The move may not occur if this is not done.
For Radioactive Materials:
The SOM will determine PI order of move. Any requests for changes in the order must be made to and approved by SOM move coordinator.
Expect EHS to be able to move average of 4-6 PIs per week. Schedule can be mutually agreed upon between SOM and EH&S based on EHS staff availability, vehicle availability, EH&S workload, etc.
PIs and lab groups need to be aware that your vacated lab may be backfilled by a new lab group shortly after the move and new occupants should not be saddled with cleaning up a potential mess left behind. To that end, following are procedures for final cleanouts of vacated labs:
EH&S recommends lab groups not wait until after the move to begin the final cleanout.
EH&S will supply each lab totes/boxes for transport of reagent chemicals. Packing of totes will be based on compatibility. EH&S will provide guidance on which chemicals can be packed together.
Note that the number of totes is limited. PIs will be asked to unpack totes in a reasonable time frame so they can be reused for the next lab group. Other containers such as cardboard boxes, etc. may be used if previously approved by EH&S.
NO! Under no circumstances are any chemicals, microorganisms, biological material, radioactive material, controlled substances or like materials to be moved from the South campus in private vehicles. Specific State and Federal regulations do not allow this; these materials must be packaged and shipped properly by qualified staff. In some cases, USDOT shipping papers are required; additionally chemicals will need to be properly packed and segregated according to compatibility. Note that NO LIQUID cultures will be moved, only frozen stock vials will be transferred. UB EHS has the expertise for this task and will oversee the move nof this material.
EH&S will assign personnel to drive the vehicles between campus locations, unload the totes, and then deliver them to the new location at JSOM.
If lab equipment is going to be left behind, it must be cleaned and decontaminated per UB EH&S guidelines located on our web page. This may be done over the course of 2 weeks after the initial move.
EH&S will move nitrogen dewars as requested.
-4 Freezers and refrigerators to be transported by professional movers.
However, if they contain hazardous materials/samples, these are to be removed and transported by UB EH&S. EH&S will move the contents of -80 freezers if necessary, as follows:
Frozen microorganisms & biological samples are to be packaged as follows:
EHS has developed visual guidance for packaging stock vials of organisms to be transferred (see transporting specimens poster)
Review the "Radioactive Material (RAM) Lab Close-out Detailed Guidelines" document.
Existing flammable cabinets are not to be moved downtown. The new building has been designed according to NYS fire code specifications with built-in flammable cabinets located in lab spaces. These built-ins will hold maximum flammable volumes permitted by the code.
For Microorganism/Biological Material
For Radioactive Material
General Laboratory Safety