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Do You Need a Hardware or Software Token

Learn factors to help decide whether to use a sofware token or a fob.

Able to Use a Software Token

You can use a software token if:

  • you are working on a single UB-owned computer in a single work location
  • you are working on multiple UB-owned computers in multiple locations, and are the only person using those computers
  • you and others are working on a single UB-owned computer in a single location (Multiple software tokens required)

Fob (Hardware Token) Required

You need a hardware token (fob) if:

  • you are connecting to administrative systems such as HUB from a computer not owned by UB
  • you are working on multiple UB-owned computers in multiple locations
  • your computer has a Linux operating system

A hardware token (fob) can only be used by the person to whom it is assigned. It cannot be shared by a department.

Software Token Details

Software Token Cost

Software tokens are less expensive - software tokens are ordered by UBIT and there is no chargeback at this time.

Software Token Licensing Period

Software tokens are licensed for 3 years.

Software Token Setup and Support

Software token setup is more complex.

Software Token Usage

  • One staff member on one computer
  • One staff on multiple computers
  • UB-owned computer

Hardware Token (Fob) Details

Hardware Token (Fob) Cost

Fobs are more expensive - fobs are ordered by UBIT but departments will have a chargeback for the cost of the fobs; needs replacement every 3 years (See cost of services).

Hardware Token (Fob) Licensing Period

Fobs are licensed for 3 years.

Hardware Token (Fob) Setup and Support

Fob setup is simpler but they can be lost or misplaced. Departments are responsible for the cost of replacing lost fobs. Replacement can take up to 4 weeks.

Hardware Token (Fob) Usage

  • Multiple staff with their own fob on same computer
  • Multiple computers or locations
  • UB-owned computer or personally-owned computer

View Scenarios for Choosing Software Token or Fob

Scenario 1: A Single Faculty/Staff on a Single UB-Owned Computer in a Single Location

If the faculty/staff member is working on a single UB-owned computer in a single work location, then a software token is most appropriate.

Scenario 2: A Single Faculty/Staff on Multiple UB-Owned Computers in Multiple Locations (one user only)

If the faculty/staff member is working on multiple computers in multiple locations but is the only faculty/staff member using those computers, then a software token is most appropriate. Note: The staff issuing the token need to be notified at the time that the token will be used on multiple computers.

Scenario 3: Multiple Faculty/Staff on a Single UB-Owned Computer in a Single Location

If multiple faculty/staff members are working on a single UB-owned computer in a single work location, then multiple software tokens or fobs are required.

Scenario 4: A Single Faculty/Staff on Multiple UB-Owned Computers in Multiple Locations

If the faculty/staff member is working on multiple UB-owned computers in multiple locations, then a fob is preferable.

Scenario 5: Faculty/Staff on a Non-UB-Owned Computer

If the faculty/staff member is working on a non-UB-owned computer, then a fob is required.

Contact the UBIT Help Center

Have a UBITName? You may also use the UBIT Help Center Online (login required).

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Use your @buffalo.edu email, if known
 
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