Move Out - Spring

students moving out at the university at buffalo.

When it’s time to pack up and leave your room or apartment, we’re here to help make the move-out process go as smoothly as possible. 

On this page:

On-Campus Housing Closes May 16 @ 5:00pm

All Residence Halls and Apartments (with academic year agreements) will close on Sunday, May 16, 2021. You must be completely moved out and checked out before that time. 

All late stay requests must be received by May 12 @ 5:00 pm.

All summer housing applications must be received by May 1 @ 5:00 pm.

Community Meetings

RAs and CAs will hold community meetings for all on-campus residents where detailed check-out and move out information will be reviewed. You are required to attend these meetings.

Quiet Hours During Finals

Please be considerate of other students during finals. 24-hour quiet hours begin on May 6, 2021 at 11pm and will be strictly enforced until the halls and apartments are closed on May 16. Students who are particularly disruptive will face disciplinary action and will be immediately removed from the residence halls/apartments even if they are not finished with finals.

Check-Out Guidelines

This guide includes instructions to ensure you properly check out of your residence hall or apartment. Residents will be responsible for all the information contained in this guide.

Important Move Out Information

To ensure a safe move-out process, residents must strictly adhere to the instructions outlined below:

  • Residents are permitted to bring two additional helpers to assist with move out.
  • Elevator use with others should be limited, and should not be shared where possible.
  • Social distancing is critical, and per NYS guidelines, you are expected to cover your face with a mask, scarf or other material.
  • Please prepare your own materials to pack your belongings.

It is not our intention to be unwelcoming during the check-out process, however, due to limited personnel and social distancing protocols, there will be no campus personnel to assist with move out.

Checking Out of Your Room/Apartment

  1. Remove or dispose of all personal belongings, furniture, carpeting, and refrigerators.
  2. Dispose of furniture, refrigerators, and large pieces of carpeting by moving them to the loading docks/dumpster for pick up. Please dispose of these large belongings to avoid an unmanageable load of trash...
  3. Clean and sweep your room.
  4. After removing all your belongings from your room/apartment, you must return your room/apartment and mailbox key (if applicable) and complete appropriate paperwork at the following Check-Out Stations located in your hall or village office. Be sure to lock your door (bedroom/apartment) when you check-out.
  5. As you prepare to move out of your on-campus residence, please make sure to update your mailing address in the HUB Student Center (via MyUB). Rules and regulations about package forwarding are made by the individual vendor. For information on package forwarding after move out, please contact the agent that delivered your package. 
  6. Students who have lost their key(s) must still check-out. Please follow instructions at the checkout locations. DO NOT give your key(s) to your roommate or another student.
Make Sure You Check Out

Failure to check out of your room correctly may result in financial penalties. 

Work Orders

If something is broken in your room, please submit a Campus Living work order to have it repaired. Work orders can be submitted at the link below. Please note that this does not mean that you will not be billed for damages. Campus Living may decide to wait to repair the damage until after check-out.

Moving and Storage Services

Campus Dining and Shops has partnered with On-Demand Storage to offer students packing, shipping and storage services at the end of the semester.

On-Demand Storage will be on-campus at UB on the following days to pick up student belongings:

  • Friday, May 7
  • Friday, May 14
  • Saturday, May 15

Services will be available each day from 9am-4pm in these North Campus parking lots:

  • Governors E Lot
  • Richmond A Lot

Packers and movers will not be going to student rooms.


Students are encouraged to participate in Sustainability efforts of Campus Living and consider donating any unwanted items as they move out following the Spring 2021 semester. Items that are still in good condition for possible reuse would include clothing, non-perishable food, small refrigerators, throw rugs, storage containers, fans and other small working electronics.

Students are asked to donate any clothing items to any one of the red Hearts for the Homeless Collection containers located throughout Campus Living properties. Items donated goes to the local community by helping the poor and homeless.

All other items may be brought to the old Richmond Cafeteria (Richmond, Building 3 – entrance from Moody Circle).

Non-Perishable Food Items collected will be sent to the UB Blue Table Food Pantry, helping fellow students who have difficulty with access to food.

Other items collected will be evaluated by students of UBReUSE for possible resale and use by students moving on campus for the Fall 2021 semester.​

Checklist for Move Out

Please complete this list to the best of your ability:

  • All Campus Living furniture is back in the room and properly placed.
  • All windows cleaned and screens are installed (not in need of repair).          
  • Venetian blinds are cleaned, installed, and in good working order.           
  • Posters are removed from walls and doors, including any nails, tape, tacks, etc.    
  • Walls and doors are free of soil and writing.                    
  • Closets are emptied and clean.
  • Wipe down all surfaces (mirrors, counter tops)
  • Sweep and clean floors, including baseboards)
  • Vacuum all carpets.             
  • Clean the oven/stove, microwave, refrigerator, and the dishwasher thoroughly
  • Clean surfaces and empty all cabinets (kitchen and bath), dressers, pedestals, and nightstand drawers.
  • The smoke detector is in working order.
  • The telephone and TV cable wall receptacles are correctly installed and working.
  • All litter has been placed in trashcans.
  • All personal belongings have been removed from your room/apartment (personal refrigerators, furniture, carpets, etc.).
  • Turn off lights and air conditioning (if applicable) before you leave. Close and lock all windows.
  • Keep heat programmed between 68-72 degrees (if applicable)
  • Lock your bedroom door and front door to the apartment (if applicable)
  • Room/Apartment and Mailbox key – make sure you hand it in when checking out (Hall/Area or Village Office, respectively).

Check Out Locations

Check-Out Stations will be available in the following locations. Please be sure to follow the instructions posted:

During Business Hours

Monday - Friday
9 AM - 8 PM

Saturday & Sunday
12 pm - 5 pm


Ellicott Area Office, 123 Richmond Quad, the entrance at building 2


Governors Area Office, 108 Lehman Hall


Greiner Hall Office on the door facing Au Bon Pain


In Village Area Offices

Alternate Ellicott Check Out Stations

Beginning on May 13, check out stations will be available in each Ellicott Quad in the hall office in Building 4 on the 2nd floor.

After Hours


Ellicott Area Office, 123 Richmond Quad, the entrance at building 2


Governors Area Office, 108 Lehman Hall


Greiner Hall Office on the door facing Au Bon Pain


Hadley Village Community Building (in the vestibule)

When checking out after hours, please note that no key receipt will be issued when you check out.

Moving Cart Locations

Carts to assist you with moving out your items with be available in each residential area. You will not be required to sign-out the cart; however, you will be expected to return the cart.


Outside of Hall Office- bldg. 4 2nd floor of each quad


Staging Area (first floor near the UB Bull leading into B wing)


Outside the Governors Area Office, 108 Lehman Hall

All Apartments

Entrance to each Village Community Building in the vestibule

Application for Late Stay

Students who need to stay in their room/apartment past 5:00 pm on Sunday, May 16, 2021 must apply and be approved for Late Stay Housing. The application is available in the Campus Living Housing Portal

Applications will open on April 12 @ 9:00 am and are due no later than 5:00 pm on Wednesday, May 12, 2021. Students are not approved until they receive an email approval from Campus Living. 

Those students checking out after 5:00 pm on Sunday, May 16, 2021, without approved late stay housing will be assessed a $50.00 improper check out fee in addition to charges for damages, lost keys, etc.

Students approved for Late Stay housing will be billed a nightly charge from May 16 until they move out. The nightly charge is based on the 2020-2021 rate for their respective room type.

Don't Complete a Late Stay Application if You Need Summer Housing

Students who require summer housing and wish to move directly to their summer assignment from their spring room will request this option through the Summer Housing application. They should NOT complete a Late Stay Housing Application.

Applying for Late Stay Housing

  • Log into the Campus Living Housing Portal
  • Click “update” on gray menu bar to perform updates to your booking and/or application
  • Select “Request Spring Late Stay” from the drop down menu and hit continue
  • Select the “Academic Year 2020-2021” term and hit continue
  • Choose your departure date (no later than 9 a.m. on Wednesday May 19) and enter your reason

Eligibility Criteria for Late Stay Housing

Applications will only be approved if a student meets one of the criteria listed below:

  • Students who are graduating AND attending commencement ceremonies. Approved students must move out by 9:00am on Monday, May 17
  • Students who have an in-person academic requirement beyond May 16
  • Students who have extenuating circumstances
Documentation may be required to support the request. Applications will not be approved for failure to make arrangements to move out. Please plan accordingly.

Summer Housing

Housing applications will be available through the Campus Living Housing Portal beginning on April 12 @ 9:00 am. This online application must be completed by May 1, 2021. Rates, available dates, and eligibility requirements are found on the summer application website.

Students will be assigned in Greiner Hall on a first come/first serve basis in double rooms (4 per suite)

Spring residents may choose to move directly to their summer assignment from their spring assignment. If requested, residents will remain in their spring assignment and move to their summer assignment on Friday, May 21. Students must plan accordingly, since this is the only date that direct moves from spring to summer housing are allowed. A nightly charge based on spring room type will apply until the move to Greiner Hall.

The earliest start date for anyone NOT moving directly to their summer assignment will be Monday, May 24 (residents must still move out by May 16 and remove all belongings).