Campus Housing: COVID-19 Updates

Your source for Campus Living updates regarding COVID-19. 

On this page:

What You Need to Know and Do Now

Pre-Occupancy Quarantine for Out of State and International Residents

In coordination with New York State officials, the university will follow guidance on mandatory 14-day quarantines when a person travels to the university from a region or country experiencing heightened prevalence of COVID-19. Students, faculty, staff and visitors arriving in New York State from designated states that have significant community spread of COVID-19 will be required to quarantine for 14 days before coming onto campus. 

There are three steps incoming residents (students with a Fall 2020 on-campus housing assignment) in this category need to complete before they can move into their on-campus housing assignments:

1. Complete the "Pre-Occupancy Quarantine" form

  • Register for pre-occupancy quarantine on campus
  • Share your plans to complete pre-occupancy quarantine off campus

2. Submit the "Welcome to New York State Traveler Health Form" once you have entered New York State

  • Email a copy of your completed form to campusliving@buffalo.edu

3. Complete your 14-day quarantine period 

Only Students Directed by Campus Living Should Complete This Process

All students from impacted areas have been contacted directly by Campus Living with these instructions. Only those students are required to complete this process.

Pre-Occupancy Quarantine On Campus

Campus Living will help you to complete your required quarantine period before moving you into your assigned on-campus housing for the fall. A residence hall on campus has been designated for this purpose. All students in quarantine will be housed in single occupancy rooms with private bathroom facilities.

Pre-arrival quarantine at UB will include the following:

  • Meals delivered by Campus Dining Services
  • Daily communication and welfare check by Campus Living Staff
  • Transportation and assisted moving services to assigned fall housing upon completion of the quarantine period
  • A low nightly rate of $42.72 for any nights before move in week begins on 8/22
    (up to a maximum of $299.04 for seven nights)

Spaces in on-campus pre-arrival quarantine will be provided on a first come, first served basis. Please sign up for this service no later than Monday, August 17, by completing the registration form.

The form allows you to choose an arrival date as early as Saturday, August 15. We encourage you to choose the earliest possible arrival date to allow for completion of your 14-day quarantine before the start of classes on Monday, August 31.  Please note that once you enter the pre-occupancy quarantine location, you will be required to complete the entire 14-day quarantine period in that location.

Pre-Occupancy Quarantine Off Campus

If you do not elect to complete your mandatory 14-day pre-occupancy quarantine on campus through the process described above, you will be required to make your own arrangements to meet the state mandated requirements. You will need to confirm the details of your quarantine completion before you will be permitted to move in to your Fall 2020 housing assignment.

Complete the pre-occupancy quarantine form by Monday, August 17 to let us know your plans.

Submitting the "Welcome to New York State Traveler Health Form"

All out-of-state travelers from designated states must complete the Welcome to New York State Traveler Health Form upon entering New York. Travelers who leave the airport without completing the form will be subject to a $2,000 fine and may be brought to a hearing and ordered to complete mandatory quarantine. Travelers coming to New York from designated states through other means of transport, including trains and cars, must fill out the form online. This form should only be completed and submitted upon arrival in New York State:

https://forms.ny.gov/s3/Welcome-to-New-York-State-Traveler-Health-Form

Once you have completed and submitted this form, send a screenshot of the online version or a picture of the paper version to campusliving@buffalo.edu so that we have a copy for our records. Please include “NYS Traveler Form” and your UB Person Number in the subject line.

University Updates

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Campus Housing - Previous Status

2020-2021 Housing Contract Updates - 7/24/20

Due to the impacts of COVID-19, Campus Living is amending the Housing Agreement you signed as part of the application process to reflect the changes in operations being implemented for the upcoming school year effective August 2020.

Login to the housing portal and review the Addendum to the Housing Agreement. You must acknowledge and agree to all of the terms and conditions by July 31, 2020. Students will not be permitted to move in to on-campus housing in August if they have not agreed to the terms.

  1. Login to the housing portal
  2. Click the “Agreement Addendum” tab
  3. Select term “Academic Year 2020-2021” and click Continue
  4. Submit Missing Person Contact Information (optional)
  5. Read and review the complete Addendum to the Housing Agreement
  6. Enter your UB Person Number to agree to the updated terms and conditions
  7. If you are under the age of 18 you will be required to complete the parental agreement

Important changes for the 2020-2021 school year are highlighted below:

Rates

In response to the changes in density and room types, a new standard housing rate is being implemented for all residence hall rooms (excluding Greiner Hall).

  • The standard rate is based on a maximum two-person occupancy.
  • This rate is lower than what was originally projected for single and large double rooms for Fall 2020.
  • Having all residence hall rooms at one rate simplifies the rate structure and allows for flexibility with room assignment changes.

Contract Dates

In response to changes to the academic calendar, inlcuding online instructions beginning at fall break, the contract dates for on-campus housing have been adjusted.

Housing dates by term:

Fall 2020: August 27, 2020 - November 25, 2020

Spring 2021: January 20, 2021 - May 16, 2021

Summer 2021: May 16, 2021 - July 31, 2021

Refunds

  • Upon reasonable notice, residents may be required to vacate residence halls and apartments on a temporary or permanent basis.
  • In the event that Campus Living terminates housing due to public health concerns for the remainder of the semester, the University will offer reimbursements according to the reimbursement schedule.
  • The reimbursement schedule considers that university housing rates fund both fixed and variable costs to operate the residence halls and apartments. This means that refunds are not iven based solely on the date of cancellation. More information about the method of calculating refunds can be found in the Addendum to the Housing Agreement. 

Break Housing

  • Break housing will be available Nov. 25, 2020 – Jan. 20, 2021 for students who meet eligibility criteria.
  • Students must submit a break housing application and will incur additional costs.  (Break housing is not included in room rates.)
  • During any academic break period there will be limited services available including dining, transportation and staffing.

Guest Policy

  • Students may only enter the residence hall or apartment where they reside. (Your building access will be limited to your assigned building.)
  • You may not host anyone in your room. This includes other residents of your floor and current building that do not reside in your room or apartment.
  • Off-campus guests, including non-residential university students, are not permitted to enter the residence halls. 

This information was emailed to all incoming residents on July 24.

Campus Living and Dining Update - 7/17/20

A large part of your experience at UB is outside of the classroom in the residence halls, apartments and dining facilities. In conjunction with the release of Health and Safety Guidelines and initial student course schedules, we are happy to be able to share the latest Campus Living and Dining updates below:

Room Assignments

  • The new student assignment process has already begun.
  • Assignments will begin to be visible in the housing portal the week of July 26.
  • Assignments are completed based on application date, with additional priority given to undergraduate students and out-of-town students (those with a permanent address more than 25 miles from UB).
  • This is a rolling process that will continue through the start of term as additional spaces become available through cancellations. This means that students that do not receive an assignment in the first rounds may still be housed later.
  • Roommate, location and room type preferences are not guaranteed. We will do our best to honor as many preferences as possible, but this year it will be particularly difficult.

Terms and Conditions

  • Changes to rates and contract dates will be outlined in an addendum to the “Terms and Conditions of the Campus Living Housing Agreement”.
  • Instructions will be sent in a separate email for you to review and acknowledge these new terms and conditions. Students must agree to the housing addendum in order to live in on-campus housing.

Cancellations

  • With the recent mode of instruction announcement and the requirement for many students to modify their class schedules, we anticipate many students will be reevaluating their on-campus housing needs.
  • Cancellation requests received by July 31 will not incur a financial penalty.
  • All cancellation requests should be submitted directly through the housing portal.

Move In Details

  • Scheduled appointment-based move in times will be announced in early August.
  • More information about move in can be found on the Welcome Home website.

Residence Life

  • Campus residence halls and apartments will continue to be a place for you to achieve academic success, develop a sense of community, and foster interpersonal relationships.
  • Our Campus Living staff will be physically present on campus to serve you including:
        Hall Directors
        Assistant Hall Directors
        Resident Advisors (RAs)
        Academic Assistants (AAs)
  • These staff along with the Residence Hall Association (RHA) and your hall councils will offer programming, both in small groups and virtually, to help you to be actively engaged with your peers.

Health and Safety

  • The university recently announced health guidelines and procedures. It is important that you familiarize yourself with the details of these requirements.
  • All members of the UB community have a shared responsibility to follow the guidance on face coverings, physical distancing, handwashing, health screening and monitoring.
  • Take the “Together, we are UB” pledge.
  • To reduce the risk of virus transmission, a precautionary seven-day quarantine at your own residence is required before coming on the campus.
  • Students, faculty, staff and visitors arriving in New York State from designated states that have significant community spread of COVID-19 will be required to quarantine for 14 days before coming onto campus.
  • Visit the Student Guide website for more information about what life on campus will be like in the fall, as well as how we can help ensure a safer campus experience together. This site is updated frequently so please check back often.

Dining Updates

  • UB Campus Dining operations will be modified to meet new state requirements for cleaning, social distancing, customer limits and modified indoor seating.
  • More than 30 campus locations will be revamped including new grab-and-go sites, a zoned and time seating reservation system in residential dining centers and reduced-contact mobile ordering via the GET Mobile App.
  • The most up to date information about available dining plans and food offerings can be found on the Campus Dining and Shops website.

This information was emailed to all incoming residents on July 17.

Campus Housing Configuration and Density Announcement - 6/30/20

The safety of our residents is our first priority. Therefore, we have decided to reduce density to have no more than two residents in a room. This will require many changes to the available spaces in our on-campus residences.

We encourage all incoming residents to visit the Welcome Home move in website for more details about:

  • Room and roommate assignments
  • Move in dates and procedures
  • Packing recommendations
  • Other arrival information

This website will be updated frequently as new information is announced.

With the changes that have been made to the academic calendar and on-campus room type offerings, there will be adjustments made to the housing contract dates; rates; and terms and conditions. Details of these changes will be communicated once they have been finalized.

Based on the latest Centers for Disease Control and Prevention (CDC) recommendations and in consultation with UB’s Environmental Health and Safety and Student Health Services, we are crafting a set of community guidelines that will help our residents live together safely and comfortably.

All students with a timely application for Fall 2020 on-campus housing should check their email for more detailed information and required action items. 

This information was emailed to all incoming residents on June 30.

Health and Safety

Together, we are staying safer.

Health and Safety Guidelines

Help our community stay safer and decrease the spread of COVID-19 by making the behaviors listed in our UB Health and Safety Guidelines part of your routine. 

Together, we are protecting each other.

Take the pledge

All UB students, faculty, staff and guests are asked to demonstrate their shared commitment by pledging to follow these guidelines at all times and in all circumstances while on campus.

FAQ Topics:

Campus Housing - FAQs

HOUSING ASSIGNMENTS

I will be a new student at UB in the fall. When will I receive my room assignment?

All students with on time housing applications have received assignments. All housing assignments are visible in the housing portal.

Waitlist applicants will be assigned on a rolling basis that will continue through the start of term as additional spaces become available through cancellations. This means that students that are not assigned a room in the initial rounds may still be housed later. 

Updated August 6, 2020

I chose a triple or quad room. How will my room assignment change?

All rooms in on campus residence halls and apartments will have no more than 2 residents per bedroom. Details of your room assignment can be found in the housing portal.

Updated August 6, 2020

I no longer need on-campus housing. Can I cancel my housing agreement?

If you do not intend to live on campus please let us know as soon as possible by submitting a housing cancellation request. Cancellation requests received after July 31 may incur a financial penalty.

All cancellation requests should be submitted directly through the housing portal

Updated August 6, 2020

MOVE IN

When will residence halls and apartments open?

Saturday, August 22 - Sunday, August 30

Move in of both new and returning residents will take place over a full week. In order to allow for a safe distance while moving in, each resident will select a three hour time slot from designated/available dates. Students will not be allowed to move in outside of their assigned time slot. Instructions for selecting your move in time will be communicated to you by email in early August.

Scheduled Move In Times

In order to allow for a safe distance while moving in, each resident will be assigned a three hour time slot on a specific date. Students will not be allowed to move in outside of their assigned time slot.

The deadline to select a timeslot appointment is 8:00 AM on Thursday, August 13. Students who do not select a timeslot by the deadline will be assigned one by UB Campus Living.

To select (or cancel/change) a timeslot:

  1. Log into the Campus Living Housing Portal
  2. Click “Schedule Move-in Appointment”.
  3. Select one 3-hour timeslot from those available. Timeslot appointments are limited and available on a first come/first serve basis, so you may not get your first choice.
  4. Timeslots may be cancelled/changed until 8:00 AM on Thurssday, August 13. To do this, repeat steps 1 through 3 above.
  5. You will receive an email confirming your request, cancellation or change.

Updated August 6, 2020

How will move-in be impacted by new safety procedures?

For health and safety reasons, we will not have an assisted move in process this year. Students will be allowed no more than two people to help with move in. We ask you to carefully consider the amount of personal belongings you bring. 

Updated June 30, 2020

BILLING AND RATES

Why have housing rates been adjusted for fall?

In response to the changes in density and room types, a new standard housing rate is being implemented for all residence hall rooms (excluding Greiner Hall).

  • The standard rate is based on a maximum two-person occupancy.
  • This rate is lower than what was originally projected for single and large double rooms for Fall 2020.
  • Having all residence hall rooms at one rate simplifies the rate structure and allows for flexibility with room assignment changes.

Updated July 24, 2020

When will I receive bill for my on-campus housing?

Student bills, including one half of the annual housing cost, will be issued on August 10 with a due date of September 2.

Updated July 24, 2020

CONTRACT DATES AND TERMS AND CONDITIONS

Will contract dates for on-campus housing be different this year?

In response to changes to the academic calendar, including online instructions beginning at fall break, the contract dates for on-campus housing have been adjusted.

Housing dates by term:

Fall 2020
August 27, 2020 - November 25, 2020

Spring 2021
January 20, 2021 - May 16, 2021

Summer 2021
May 16, 2021 - July 31, 2021

Updated July 24, 2020

With the changes to the rates and contract dates will I need to re-sign my housing agreement?

Yes. You must login to the housing portal and review the Addendum to the Housing Agreement. You must acknowledge and agree to all of the terms and conditions by July 31, 2020. Students will not be permitted to move in to on-campus housing in August if they have not agreed to the terms.

  1. Login to the housing portal
  2. Click the “Agreement Addendum” tab
  3. Select term “Academic Year 2020-2021” and click Continue
  4. Submit Missing Person Contact Information (optional)
  5. Read and review the complete Addendum to the Housing Agreement
  6. Enter your UB Person Number to agree to the updated terms and conditions
  7. If you are under the age of 18 you will be required to complete the parental agreement

Updated July 24, 2020

REFUNDS

If on-campus housing is closed will I receive a refund?

  • Upon reasonable notice, residents may be required to vacate residence halls and apartments on a temporary or permanent basis.
  • In the event that Campus Living terminates housing due to public health concerns for the remainder of the semester, the University will offer reimbursements according to the reimbursement schedule.
  • The reimbursement schedule considers that university housing rates fund both fixed and variable costs to operate the residence halls and apartments. This means that refunds are not given based solely on the date of cancellation. More information about the method of calculating refunds can be found in the Addendum to the Housing Agreement

Updated July 24, 2020

BUILDING CLOSURES

Why aren't the South Campus residence halls being used for student housing in Fall 2020?

Clement and Goodyear Halls will no longer be housing residents for the Fall 2020 term. Many factors went into this decision:

  • Decreased demand for on-campus housing due to the modified in-person class schedule
  • Need for dedicated on-campus quarantine space
  • Consolidation of services and resources onto the North Campus to better serve our residents

Goodyear Hall will be a dedicated quarantine space reserved for the needs of on-campus residents during the coming semester.

All students previously assigned to these buildings have been notified and are being given new housing assignments in facilities on the North Campus.

Updated August 4, 2020

BREAK HOUSING

Will residents be required to leave on-campus housing for fall break?

Yes. The housing contract will end on Wednesday, November 25. All residents will be required to move out by 10am on that day. 

Any student that requires break housing will need to complete an application and additional charges may apply. Only students who will be returning to on-campus housing in the spring and who meet the additional criteria to stay will be approved for winter break housing. 

Updated June 30, 2020

Will residents be able to keep their belongings in on-campus housing during winter break?

Students who are returning to the same assignment for the spring semester will be permitted to leave their belongings in their rooms. Students will not have access to their residence during winter break. 

Updated June 30, 2020

SPRING 2021 HOUSING

I canceled my housing application for Fall 2020 but may want to live on-campus in the Spring. Do I have to apply again?

Applications for fall housing are actually for the full year (fall and spring). Cancelling your housing application for Fall 2020 means that you do not have an active application or a guaranteed room for Spring 2021.

You will need to submit a new housing application to secure a room on-campus for the spring. The application for Spring 2021 housing will open on October 1.

Updated July 23, 2020

CLEANING AND SANITATION

What is UB doing to ensure campus spaces are clean and sanitized?

We are taking additional cleaning precautions across campus to ensure the health and safety of the UB community. Cleaning protocols are reviewed and adapted as the COVID-19 situation evolves and new recommendations are released.

In the on-campus residences, janitorial staff cleans shared spaces and commonly touched areas with CDC-recommended disinfectant. 

Updated June 30, 2020

DINING AND FOOD SERVICE

What dining options will be available on campus for residents?

UB Campus Dining operations will be modified to meet new state requirements for cleaning, social distancing, customer limits and modified indoor seating.

More than 30 campus locations will be revamped including new grab-and-go sites, a zoned and time seating reservation system in residential dining centers and mobile ordering.

Campus Dining and Shops are updating the meal plan options for the coming year, as well as what dining locations and food service types will be offered. When these details are finalized they will be communicated to students by email and on the MyUBCard website.

Will there be contactless payment and pick-up options available?

Download the GET Mobile app which has a “Scan Card” feature for contactless payment, and online ordering to skip waiting in lines.

  • Search “CBORD GET” in the App Store
  • Install and open “GET Mobile”
  • Select “University at Buffalo”
  • Allow access to photos on your device
  • Login in with your UBit name and password

Updated July 17, 2020