Campus Resident Health and Safety Guide

Fall 2021

Campus Living staff wearing masks outside.

This guide will help you understand what to expect from on-campus housing and learn more about what role you will play in keeping our community healthy and safe.

On this page:

Health and Safety Policies Currently Under Review

As the COVID-19 public health situation continues to change, our health and safety policies evolve as well. Fall 2021 policies may be adjusted as the semester progresses. Check back here frequently for updates.

Vaccine Requirement

On-Campus Resident Requirement

UB is requiring that all students planning to live in university owned and operated residence halls and apartments must be fully vaccinated before moving into their fall 2021 housing assignments.

Fully vaccinated means you have received all required doses in a vaccine series.

Proof of Vaccination

All students living on campus are required to submit their proof of vaccination (or submit a request for a medical or religious exemption) to the UB Health Services Portal

Partially Vaccinated Students

If you are only partially vaccinated now, you must still submit proof of your partial vaccination status to the UB Health Services Portal

Temporary housing arrangements are available for students who are waiting to complete a vaccine series.

As soon as you have completed your vaccination series you must submit your updated vaccination information to the UB Health Services Portal.

Medical and Religious Exemptions

Students may qualify for an exemption due to medical reasons or religious beliefs. You can request an exemption through student Health Services. Exemption requests are evaluated on a case-by-case basis by student Health Services; they are NOT automatically granted.

If you have any questions about the exemption process, please contact Student Health Services at (716) 829-3316. 

Unvaccinated Student Requirements

If you have been granted a medical or religious exemption or if you are an international student who has registered with Student Health Services you must follow all of the following guidelines:

  • Participate in mandatory COVID-19 surveillance testing once a week.
  • Wear a mask and maintain six feet of physical distance at all times when indoors and outdoors except when in their residence hall room, suite, or apartment; or when eating meals on campus while seated.

You must get tested on a weekly basis throughout the semester. If, for any reason, you miss a week of testing, you will receive both an email and a phone call communicating that you are in violation of university policy.

Beginning Sept. 20, if you miss a second testing requirement at any time during the fall semester:
  • You will be immediately resigned from all courses with an in-person component, including any corequisite courses.
  • If you reside in an on-campus residence, you will need to vacate your room or apartment within 24 hours.
  • You are financially liable for all courses you are resigned from due to non-compliance with the COVID-19 surveillance testing requirement. You should understand that this action may also impact financial aid, medical insurance eligibility, matriculation status, sequence of required courses and time to graduation.

Campus Living Guidelines

Find details about how the health and safety policy categories below impact you as an on-campus resident.

PROTECTING YOURSELF AND OTHERS

Know the rules regarding: Daily Health Check, Vaccinations, Face Coverings, Testing, Quarantine and Isolation.

Masking, distancing guidelines

In accordance with updated guidelines from the Centers for Disease Control and Prevention and Erie County Department of Health, UB  requires all students, employees and visitors — regardless of their vaccination status — to wear face coverings while inside campus buildings.

Make sure your mask completely covers your nose and mouth and fits snugly against your face.

Face Coverings

Regardless of vaccination status, face coverings are required in classrooms, hallways, libraries, research and teaching laboratories and other common spaces, as well as UB buses and shuttles.

For fully vaccinated individuals, face coverings are not required inside personal rooms at residence halls, while eating in on-campus dining areas and spaces, and when alone in personal offices or workstations that are not accessible to the general public. Vaccinated individuals must wear masks when moving around the office and interacting with other employees. Partially vaccinated or unvaccinated individuals must wear a face covering at all times, including personal offices and workstations.

UB defines a personal workstation as workspace assigned to one individual, such as a cubicle, that allows for a comfortable amount of physical distance to be maintained between colleagues.

OUTDOOR SETTINGS

  • Vaccinated UB students and employees will not be required to wear face coverings outdoors on UB campuses.
  • Unvaccinated individuals will be required to wear face coverings in all outdoor settings. 
  • Face coverings will be required for both vaccinated and unvaccinated individuals at outdoor events or settings with more than 100 people in attendance. Individuals can remove their face coverings to eat or drink but must replace the face covering when finished.

PHYSICAL DISTANCING

  • Physical distancing is not required for vaccinated and unvaccinated individuals indoors or outdoors on UB campuses.
  • Unvaccinated persons are encouraged to observe physical distancing wherever practical.

GUESTS

Only on-campus residents will be allowed to enter residence halls and apartments. Students may have residents from other complexes or villages in their rooms and apartments, as well as in lounges and other common areas.

Daily Health Check

You must complete your Daily Health Check everyday, including weekends and holidays. You should complete it early in your day, before leaving your room.

Surveillance Testing

Students and employees who are regularly on campus will no longer need to participate in mandatory weekly testing upon verifying that they have been fully vaccinated.

However, required weekly testing will continue for those who are on campus and have not been fully vaccinated or fail to verify that they have completed their vaccination series.

Students can submit vaccination documentation through the Student Health Services portal

Testing Exemptions

If you have a health risk or cannot/will not report for testing, please use the EXEMPTION FORM to submit your reason.

(NOTE: Tests collected off-campus will NOT be accepted for weekly surveillance testing.)

Quarantine and Isolation

Campus Living has designated quarantine and isolation spaces on campus. These rooms are available to students with on-campus housing assignments who are required to quarantine or isolate by a health care provider or who are travelling from a restricted area outside of New York State.

Identification and Notification

Test Results, Symptoms, Close Contact

Student Health Services will notify Campus Living when students in their care need to quarantine. But it is up to students to contact their RA or CA to tell us if:

  • They are instructed by their own private doctor that they must be in quarantine or isolation for any period of time
  • They have been in close contact with a known positive case of COVID-19

Travel Quarantine

If you will be travelling outside of New York State for more than 24 hours, it is your responsibility to notify Campus Living before you return. This is critical so that we can help you make the necessary arrangements to complete your NYS mandated quarantine upon arrival.

Reassignment and Accommodations

Once we know that a student needs quarantine we will arrange everything to make the process as easy as possible. Campus Living will:

  • Assign a new room in one of our designated quarantine facilities
  • Arrange transportation for the student and their needed belongings to the new space
  • Provide written expectations about conduct
  • Coordinate with Campus Dining and Shops to ensure food service
  • Facilitate mail delivery, garbage pickup and laundry services
  • Complete daily check ins with the student to answer any questions and find resources for further support if needed

Are You Entering Quarantine?

Find out what to expect, what to take with you and links to all of the resources that you may need to keep you safe and cared for while you are in quarantine housing.

Completing Quarantine Off Campus

It is not advised that a student in isolation or quarantine while living in campus housing return home due to the risk of spread of the virus to his/her family and other communities.

If you do decide to return home, you may NOT use public transportation, and it is not safe for someone who is feeling ill to drive themselves home. If a parent or friend chooses to drive you home, that person must understand that they and anyone else traveling with you are at risk of getting infected.  

Anyone in quarantine or isolation should have their own private bedroom and bathroom. Anyone else living with someone in quarantine or isolation is at risk of getting infected.

Before leaving to complete quarantine off campus, you should call Campus Living at 716-645-2171 or speak with your Hall or Complex Director when you are leaving, and provide them with the address where you will be staying.

Additional Policies and Procedures

When you live in UB’s residence halls and apartments, you sign an agreement that specifies your responsibilities as a student, including the health and safety guidelines detailed on this page. The additional rules that apply to living in on-campus residence halls and apartments can be found in:
  • Guide to Campus Living
  • Campus Living Housing Agreement
  • UB Rules and Regulations

FAQS

Vaccine Requirements

I am having trouble accessing the UB Health Services Portal? What should I do?

If you are unable to access the UB Student Health Portal you can submit your vaccination documentation to Health Services using the email form on their website

Updated July 28, 2021

Can students follow the unvaccinated student guidelines if they want to live on campus but don’t want to be vaccinated?

No. They must be fully vaccinated or have received an approved exemption before moving in to their fall assignment. Certain international students are an exception.

Updated July 26, 2021

A student will receive their second dose after the submission deadline (August 6) but before their move in date, are they eligible to move into their on-campus housing?

Yes. They must submit proof of partial vaccination by the submission deadline and be fully vaccinated or have an approved exemption or have submitted an international student vaccine registration form in order to check in to their fall assignment.

Updated July 26, 2021

A student will receive their second dose after their anticipated move in date, are they eligible to move into their on-campus housing?

No. Partially vaccinated students will not be permitted to move in to their fall housing assignments. If they have not completed their vaccination series before their anticipated move in day, they must make other living arrangements until they can demonstrate their compliance with the vaccine requirement. 

Updated July 26, 2021

WHAT IF A STUDENT HAS ALREADY HAD COVID 19?

All residents are required to be fully vaccinated even if they have had COVID 19. You should wait at least 10 days from the onset of COVID-19, i.e., when you are no longer infectious, before receiving the vaccine. If you received monoclonal antibodies or convalescent plasma as part of your COVID-19 treatment, you should defer vaccination for at least 90 days.  If applicable, you should apply for a temporary medical exemption which may be granted until you become eligible to receive the vaccine. 

Updated July 26, 2021

An international student was not eligible to receive a vaccination in their home country, are they still eligible for on-campus housing?

Yes. They must submit the form to Student Health Services indicating that the vaccine is not available to them at home and attesting that they will get vaccinated upon arrival. They must follow unvaccinated student guidelines for arrival by submitting a negative test 5 days before moving in, or quarantine for 10 days prior to arrival on campus. Students must follow unvaccinated student guidelines of weekly testing, wearing a mask and physical distancing until fully vaccinated. 

Updated July 26, 2021

If a student does not plan to get vaccinated, when is the latest that they can cancel housing? Do they get their housing deposit back?

Students must complete the cancellation request in the housing portal by Sunday, August 1. Students who cancel by this deadline will receive a refund of their housing deposit. 

Updated July 26, 2021

What documentation is needed to be exempt? What is the deadline to submit the exemption?

Details about the exemptions process can be found on the Health Services website. Students who plan to live in on-campus housing must complete the exemption form by August 6.

Updated July 26, 2021

Will students be able to get the vaccine on campus? If so, when and where?

Harriman Hall is available for walk-in appointments for the COVID vaccine through August 31. Student Health Services is working with local pharmacies to be on campus throughout the fall semester to provide COVID vaccinations. 

Updated July 26, 2021

How can UB require the vaccine, if it's not fully approved by the FDA?

As an additional health and safety measure, and in adherence with SUNY COVID-19 protocols, UB is requiring all students living in university owned and operated residence halls and apartments to submit proof of vaccination before moving in to their fall assignments. This decision was made given the high population density of our residence halls and apartment buildings, as well as the frequent and close contact of individuals in UB’s residential communities. Specifically, in congregate living settings, there is higher risk for spread of illness, and vaccination is a proven, preventative tool to reduce the spread of COVID-19. We know the vaccines are highly effective and extremely safe. Requiring the vaccine protects our community and allows for the safest on-campus housing setting possible.

Updated July 26, 2021

Quarantine

What if I need to quarantine while living in on-campus housing?

A portion of our Flickinger Court Apartments have been set aside as dedicated quarantine space reserved for the needs of on-campus residents during the coming year.

Our dedicated staff are ready to help with everything that you may need including transportation to your quarantine assignment, testing, meals, and anything else that will make your stay in quarantine the best experience possible.

Updated June 10, 2021

I'm coming to UB from outside of New York State? Am I required to quarantine?

At this time, New York State does not require quarantine for travelers. We will continue to monitor the guidance from the New York State Department of Health and will be in contact with any impacted students if this changes.

The CDC currently recommends that unvaccinated travelers complete a precautionary quarantine upon arrival in the United States. If any student wants to complete this quarantine period on campus, we are happy to accommodate them beginning on August 21. You must complete an Early Arrival Application and choose "Other" for your reason from the dropdown menu and then type "travel quarantine" into the dialogue box.

Updated July 15, 2021

Other Questions