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UB Employee Safe Return to Campus

UB employees are working tirelessly and collaboratively to keep our community safe and our operation running smoothly, while continuing to provide the best academic experience to our students in the safest way possible.

Employees are advised to check this page often for COVID-19 related protocols and practices that affect the UB workplace.

Returning to Campus?

To keep you and all our employees safe, UB is requiring that every employee verify that they are free of COVID-19 symptom each day before entering our campus.

Protect Each Other Before Coming to Work Screening & Testing Safe Workplace HR Guidance Health & Wellbeing

As we return to our campuses in the midst of a pandemic, we must all follow these shared standards of behavior to reduce risk of spreading COVID-19.

Working Remotely or On Campus

  • Employees will be informed by their supervisors whether their work situation (work remote or work on-campus) has changed

Working On or Off Campus

Effective March 17, 2020, all non-essential SUNY employees were assigned to perform their work-related duties and responsibilities from alternate work locations, via telecommuting. 

Beginning 7/1/20, UB has begun allowing some units to return to on-site activities, upon approval of each unit’s Return-to-Work plans.

Employees will be informed by their supervisors if their work situation (work remote or work on-campus) has changed.

Quarantine

Quarantine separates and restricts the movement of people who were or may have been exposed to COVID-19 to prevent spreading the virus.

Quarantine helps prevent spread of disease that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms.

People in quarantine should stay home, separate themselves from others, monitor their health, and follow directions from their state or local health department.

You should stay home for 14 days after your last contact with a person who has COVID-19.

UB recommends or requires quarantine in specific circumstances, as described below:

Precautionary Quarantine

To reduce the risk of virus transmission, and in accordance with SUNY guidelines, a precautionary seven-day quarantine at their own residence is highly recommended for all UB students, faculty and staff who return to or come to campus in August (or thereafter) to start the academic year.

During these seven days, all members of the campus community are asked to exercise extra caution in protecting yourself from COVID-19 infection, especially by:

  • Avoiding travel
  • Avoiding large gatherings
  • Limiting public exposure

Upon return to campus, it is important and necessary that all individuals adhere to all UB health guidelines, which include the use of a face covering at all times, appropriate physical distancing and frequent handwashing.

The university’s guidelines will continue to be updated as needed in accordance with new recommendations from the state and CDC, and as new scientific findings emerge. Updates will be posted on the Health and Safety Guidelines webpage.

14-day Quarantine

In accordance with New York State health guidelines, UB requires a mandatory 14-day quarantine for individuals who meet these criteria:

  1. Individuals awaiting the result of viral testing, or
  2. Individuals who report close contact (being within 6 feet for more than 15 minutes or receiving respiratory secretions via cough, sneeze or kiss) with people who have tested positive for SARS-CoV-2, or
  3. Individuals who report close contact with people whose symptoms are highly suggestive of COVID-19 (e.g., the loss of taste or smell) if one or both parties were not wearing masks.
  4. Individuals who arrive at UB from states identified by New York State as being restricted due to significant spread of COVID-19 
  • This requirement does not apply to any individual passing through designated states for a limited duration (i.e., less than 24 hours) through the course of travel.
  • Employees who travel to such states are ineligible for paid sick leave benefits if the travel was not directed by UB.

How to Quarantine

If you test positive for COVID-19, please contact these offices first. This will help UB take steps to protect the health of others.

Students:
Health Services
Michael Hall, South Campus
716-829-3316

Students, please do not visit Health Services without an appointment.

Employees:
Human Resources
UB-HR@buffalo.edu
716-645-7777

When it is necessary to quarantine, please follow these guidelines:

  • Stay home and avoid contact with others, especially people who are at higher risk for getting very sick from COVID-19
  • Do not go out in public
  • Watch for fever (100.4◦F), cough, shortness of breath, or other symptoms of COVID-19
  • If you must interact with others, wear a face mask and keep your distance from others (about 6 feet or 2 meters)

More About Quarantine

Precautionary Quarantine

To reduce the risk of virus transmission, and in accordance with SUNY guidelines, a precautionary seven-day quarantine at their own residence is highly recommended for all UB students, faculty and staff who return to or come to campus in August (or thereafter) to start the academic year.

During these seven days, all members of the campus community are asked to exercise extra caution in protecting yourself from COVID-19 infection, especially by:

  • Avoiding travel
  • Avoiding large gatherings
  • Limiting public exposure

Upon return to campus, it is important and necessary that all individuals adhere to all UB health guidelines, which include the use of a face covering at all times, appropriate physical distancing and frequent handwashing.

The university’s guidelines will continue to be updated as needed in accordance with new recommendations from the state and CDC, and as new scientific findings emerge. Updates will be posted on the Health and Safety Guidelines webpage.

Travel-related Quarantine

In accordance with New York State guidelines, students, faculty, staff and visitors arriving in New York State from designated states that have significant community spread of COVID-19 will be required to quarantine for 14 days before coming to campus. This requirement does not apply to any individual passing through designated states for a limited duration (i.e., less than 24 hours) through the course of travel.

Employees who travel to such states are ineligible for paid sick leave benefits if the travel was not directed by UB.

1. If an employee commenced travel on or before June 25, 2020:

  • Employee may telecommute, if applicable, for the duration of the quarantine
  • If the employee cannot telecommute, the employee shall be covered by quarantine leave, if applicable. 
  • If no quarantine leave is available, the employee shall charge appropriate leave accruals.

2. If an employee commenced travel after June 25, 2020, regardless of return date:

  • Employee may telecommute, if applicable, for the duration of the quarantine.
  • If the employee cannot telecommute, the employee shall not be permitted access to quarantine leave, if applicable but may charge appropriate leave accruals.

These rules apply to employee travel to states listed on the New York State Department of Health (DOH) site: 

  • If a state is added to the list after an employee commences travel, the provisions of paragraph 1 above shall apply. 
  • If a state is added to the list on or before the date the employee commences travel, the provisions of paragraph 2 above shall apply.

UB employees returning from a designated state who cannot telecommute and are deemed essential and critical for the operation or safety of the workplace, upon a documented determination by their supervisor and a human resources (HR) representative in consultation with appropriate state and local health authorities, the exposed, asymptomatic employee may return to work so long as the employee adheres to the following practices prior to and during their work shift, which should be monitored and documented by the employer and employee: 

  1. Regular monitoring: The employee must self-monitor for a temperature greater than or equal to 100.0 degrees Fahrenheit every 12 hours and symptoms consistent with COVID-19 under the supervision of their employer’s occupational health program.
  2. Wear a mask: The employee must wear a face mask at all times while in the workplace for 14 days after last exposure.
  3. Social distance: The employee must continue social distancing practices, including maintaining, at least, six feet of distance from others.
  4. Clean and disinfect workspaces: The employer must continue to regularly clean and disinfect all areas, such as offices, bathrooms, common areas, and shared electronic equipment.
  5. Maintain quarantine: The employee must continue to self-quarantine and self-monitor for temperature and symptoms when not at the workplace for 14 days after last exposure.

If an employee is symptomatic upon arrival at work or becomes sick with COVID-19 symptoms while at the workplace, absent close or proximate contact with a person with COVID-19, the employee must be separated and sent home immediately and may return to work upon completing at least 10 days of isolation from the onset of symptoms OR upon receipt of a negative COVID-19 test result.

Daily Health Check

  • Mandatory health screenings for students, faculty and staff, and scheduled visitors (e.g., on-campus tour groups) who plan to visit or return to campus

Daily Health Check for Employees

All employees are required to complete the Daily Health Check on the days they are scheduled to work, even if working remotely, whether or not they are coming to campus. Employees are not required to complete the Daily Health Check on the days they are not working, including holidays, scheduled days off and sick days; however, doing so even on the days when it is not required is strongly recommended out of concern for your personal health and the health of the entire UB community.

State, Research Foundation and UB Foundation employees, as well as volunteers, adjunct faculty, vendors, visitors and invited guests to campus who are otherwise not affiliated with UB, must also complete the Daily Health Check prior to their arrival on campus.

Students, faculty and staff who are working/learning entirely remotely and outside of New York State, do not have to complete the Daily Health Check.

Individuals will be required to attest that they:

  1. Have not had COVID-19 symptoms in past 10 days
  2. Have not had a positive SARS-CoV-2 test in past 10 days, and/or
  3. Have not had close contact with someone who is confirmed or suspected to have COVID-19 in past 14 days when both parties were not wearing masks.

Source: Human Resources

If You're Feeling Sick

  • Not feeling well? Please take care and follow the advice below. Please do not report to work if you are sick. For help or to report a suspected or verified case of COVID-19, please contact:

UB Human Resources
UB-HR@buffalo.edu
716-645-7777

When You're Not Feeling Well

If you feel sick or are concerned that you have COVID-19 symptoms, please do the following:

  1. Stay home. Please do not come to campus until your doctor confirms you do not have COVID-19 or you are tested negative for the virus.
  2. Contact your healthcare provider. They will advise you on next steps. (Be sure to make an appointment before contacting them in-person.)
  3. Notify your supervisor. Employees, if you will be absent, notify your supervisor and follow your unit's normal call-in procedures. 
  4. Notify Human Resources. Employees, if you are diagnosed with COVID-19, notify UB Human Resources as soon as possible. 

UB Human Resources

UB-HR@buffalo.edu

716-645-7777

Please do not come to campus until your doctor confirms you do not have COVID-19 or you are tested negative for the virus.

Source: Human Resources

COVID-related Absences

  • If you suspect you have COVID-19, please contact Human Resources or your supervisor immediately. We will provide guidance.

Human Resources, UB-HR@buffalo.edu, 716-645-7777

  • Contact your supervisor if you are unable to report to work because of a nonmedical COVID-19 situation. They will work with UB Human Resources (HR) to determine what benefits or leave options may be available

Absences

If you suspect you have COVID-19, please contact Human Resources or your supervisor immediately. We will provide guidance.

Human Resources
UB-HR@buffalo.edu
716-645-7777

If you are unable to report to work because of a nonmedical COVID-19 situation (e.g., caring for a child whose school or day care is closed; caring for a family member with COVID-19), please contact your supervisor. They will work with UB Human Resources (HR) to determine what benefits or leave options may be available (e.g., accruals, NYSPFL, FMLA, or other) and to consider whether there are any alternative work arrangements that would allow you to perform essential job duties. 

Source: Human Resources

UB Health and Safety Guidelines - Employee Expectations

  • As we return to our campuses in larger numbers in the midst of a pandemic, we must all follow this shared set of behavioral expectations to reduce the risk of spreading COVID-19.

Community Expectations

If we all work together, we can effectively slow the spread of this virus and help ensure the safety of the UB community.

Everyone at UB is expected to know, understand and follow these guidelines.

  • Students are required to abide by UB’s COVID-19 compliance policy, and risk disciplinary action if they are in violation.
  • Employees are required to abide by UB’s COVID-19 compliance policy. If an employee is continuously in violation of UB’s health guidelines, their supervisor should be notified. Instances of continuous non-compliance will be handled on a case-by case basis.
Tips for effective engagement
  • Be respectful and polite.
  • Be direct and clear.
  • Don’t take negative responses personally.
  • Keep the conversation focused on respecting members of the campus community.
  • Explain UB’s policy: everyone on campus, in all buildings and in outdoor spaces, are required to wear face coverings and practice social distancing.

When we notice others who do not follow our guidelines, the first step is to respectfully engage them in conversation to educate them on UB’s guidelines and their importance.

If you see a person not wearing a mask:

“I noticed that you are not wearing a mask. I thought you might not have heard that all staff, students and visitors have been asked to wear a mask while on campus out of respect for others and to help prevent the spread of COVID-19. UB has provided you with a mask, or you’re welcome to wear one you made/purchased.”

If you see people too close to one another:

“I’m sorry to interrupt, but it looks like you’re closer to one another than the recommended 6 feet for physical distancing. I’m staying that far away from you, and keeping physical distance is one of the best ways of keeping everyone healthy and safe. Many people think that wearing a mask is the only thing they need to do to stay safe; I just wanted to let you know that you would be even safer if you stayed at least 6 feet apart.”

If you see someone who did not wash their hands:

“I noticed that you did not wash your hands after using the bathroom. Hand washing is one of the best ways to reduce the risk of spreading disease and protect the UB community.”

Engage in Discussion

If engaging in discussion isn’t effective, consider making a simple, but respectful request such as:

“Will you please take a few steps back? I would like to make sure I’m protecting both you and me.”

“Please stand back.”

“Please stand away from me.”

You might have to leave or separate yourself from the situation. 

Sometimes it is frustrating to see others behave in a manner that poses a risk to your friends and co-workers. It may make you angry. If that happens, try to remember the goal: to get this individual to agree that their behavior should change. We achieve change through conversation, not force. Approaching them with hostility or aggression, rather than respectful guidance, will likely evoke a defensive response rather than the change we desire.

Source: Human Resources

Contact your supervisor or UB Human Resources at 716-645-7777 for specific guidance regarding your personal work situation. 

Resources

You can learn more about UB’s and New York State’s guidelines and protocols for COVID-19 from these resources:

COVID-19: UB Planning and Response

  • Health and safety information for the university community
  • How UB is moving forward during COVID-19

Students' Return to Campus Guidance

  • Staying healthy together
  • Living and dining tips
  • Fall academic support
  • Get the most from your experience

Research Ramp Up and Guidance

  • Guidance for resuming research activities
  • Lab ramp-up checklists and policies