University at Buffalo Crest

Policy Information

Date Established: 6/13/2006
Date Last Updated: 9/4/2007
Category: Environmental, Health and Safety
Responsible Office:
Environment, Health and Safety
Responsible Executive:
Associate Vice President for Facilities

Policy Contents

Toxic Materials Handling in the Laboratory

Purpose

The purpose of this document is to prescribe general procedures to be followed to safely and properly work with toxins in the laboratory. Adherence to this procedure will ensure that employees and students are not exposed to potentially hazardous situations resulting from improper handling of potentially toxic substances.

Scope

This procedure applies to all situations where the potential exists to come into contact with materials classified as toxic.

Materials and Equipment

  • Toxic Substances/Chemicals — Highly/acutely toxic chemicals, toxins and select agents, carcinogens, chemical sensitizers/ allergens
  • Personal Protective Equipment (PPE) — Gloves, lab coats, safety glasses, shields
  • Engineering Controls — Local exhaust ventilation/hoods, glove boxes
  • Administrative Controls — Individual SOPs for working with specific toxic chemicals

Definitions of Toxic Materials

Chemicals are considered highly hazardous for many reasons. They may cause cancer, birth defects, induce genetic damage, cause miscarriage, or otherwise interfere with the reproductive process. In addition, they may be a cholinesterase inhibitor, a cyanide, or other highly toxic chemical that, after a comparatively small exposure, can lead to serious injury or even death. Below are definitions of the classes of chemicals that are considered highly hazardous:

Highly or Acutely Toxic Chemicals

Substances with a high degree of acute toxicity are those that can cause death, disability, or serious injury after a single, relatively low-level exposure. The following table denotes the OSHA-defined toxicity designations, for various routes of exposures. The criteria for “highly toxic” appears in bold letters.

Acute Toxicity Hazard Designations
OSHA Hazard Designation Other Toxicity Rating Oral LD50 (rats, mg/kg) Skin Contact LD50 (rabbits, mg/kg) Inhalation LC50 (rats, ppm for 1 hr) Inhalation LC50 (rats, mg/m for 1 hr)
Highly toxic Highly toxic <50 <200 <200
<2000
Toxic Moderately toxic 50 to 500 200 to 1000 200 to 2000
2000 to 20,000
  Slighly Toxic 500 to 5000 1000 to 5000 2000 to 20,000
20,000 to 200,000

Toxins and Select Agent Toxins

Toxins are chemicals created by plants, animals or microorganisms that are poisonous to humans. Certain toxins have been listed as Select Agent Toxins by the Centers for Disease Control (CDC). The University is required to register these toxins with the CDC and must follow strict procedures for receipt, use, security and disposal. If you plan to use a Select Agent Toxin, contact the Biosafety Manager at EH&S.

Carcinogens

Chemicals that are strongly implicated as a cause of cancer are termed carcinogenic. Substances defined by OSHA as select carcinogens fall into one of the categories listed below.

OSHA Carcinogen — a chemical regulated by OSHA as a carcinogen; each has its own standard in subpart 2 of the OSHA General Industry Standards.

Known Human Carcinogen — Classified as “known to be carcinogens”, in the most recent Annual Report on Carcinogens issued by the National Toxicology Program (NTP), or listed under Group 1 “carcinogenic to humans” by the International Agency for Research on Cancer (IARC.)

Potential Human Carcinogen — Listed under IARC Group 2A “probably carcinogenic to humans” or Group 2B “possibly carcinogenic to humans”, or classified as “reasonably anticipated to be a carcinogen” by NTP, and causes statistically significant tumor incidence in experimental animals under any of the following dosage criteria:

Inhalation exposure — chronic exposure (for a significant portion of a lifetime); 6-7 hours/day, 5 days/week; dose <10mg/m3.

Skin exposure — repeated skin exposure of <300mg/kg body weight per week.

Ingestion — daily dose <50mg/kg body weight.

Important: Remember that a chemical’s lack of inclusion in one of these lists does not necessarily imply that it is free from carcinogenic activity. Substances such as ethidium bromide that are used extensively in research do not have a substantial industrial use and, consequently, have not undergone a rigorous analysis for carcinogenicity. Although ethidium bromide is a well-known, potent mutagen it is not included in any of the lists. Laboratory staff are reminded to diligently research a chemical’s toxicity and hazard potential rather than relying exclusively on its presence in a list.

Reproductive Toxins

Reproductive toxins are chemicals that can cause problems with male and/or female reproduction. Adverse effects can include: reductions in libido, reduced fertility, embryo lethality, induction of chromosomal damage (mutations), malformations of the developing fetus (teratogenesis), and postnatal functional defects. Some chemicals cause problems for infants if a breast-feeding mother is exposed.

Chemical Sensitizers (Allergens)

An allergy develops when the immune system reacts to a harmless substance as if it were infectious, triggering the production of antibodies. Subsequent exposures to even very small amounts of the same substance can trigger the allergic response. The individual who has developed an allergy can manifest the allergic response as a skin rash, eye irritation, allergic asthma, or, in severe allergic reactions, anaphylactic shock that can result in death if not treated quickly enough.

There are several chemicals and classes of chemicals that can be sensitizers. Examples of the more common sensitizer chemicals are: polyisocyanates, latex rubber, metals, formaldehyde, acid anhydrides, toluene, coal tar volatiles, and some phenol derivatives.

Hazard Control for Highly Hazardous Chemicals

Prudent experimental planning requires not only an accurate assessment of the risks involved, but also selection of appropriate work practices. General laboratory safety practices and procedures are usually sufficient for operations involving hazardous chemicals of mild to moderate risk. When highly hazardous chemicals are involved, however, it may be necessary to take additional steps to adequately reduce risk and protect the health and safety of laboratory workers.

The goal in developing and implementing these special precautions is to set up multiple lines of defense to minimize the risks posed by highly hazardous chemicals. Consider each of the following provisions when developing special procedures for highly hazardous chemicals; some or all of them may apply, depending on the particular circumstances in which the substance will be used. In some circumstances only select precautions may be necessary, such as when the total amount of an acutely toxic substance to be handled is a small fraction of the harmful dose. In other circumstances it may be necessary to implement a full array of precautions.

Substitution and Other Procedural Modifications

The most effective way to minimize the risk posed by highly hazardous chemicals is to reduce or eliminate their use or to alter the procedure in a way that reduces the risk that they pose. Whenever possible replace highly hazardous materials with less hazardous substitutes. It is vital that lab staff examine every experiment utilizing highly hazardous chemicals to determine if these types of modifications can be implemented as a first step in risk reduction. Consult with supervisors, colleagues, and reference documents for assistance in identifying suitable substitutes and other risk reduction strategies.

Standard Operating Procedures (SOPs)

When working with highly hazardous chemicals it is necessary to develop lab-specific written standard operating procedures (SOPs) relevant to safety and health considerations. The purpose of the SOP is to outline the risks associated with the highly hazardous chemicals in use as well as to describe the steps that lab staff will take to mitigate those risks. SOPs for highly hazardous chemicals can be substance specific or procedure specific, depending on the needs of a particular laboratory. A Standard Operating Procedure (SOP) must be developed for each highly hazardous chemical used in a laboratory.

In general, SOPs should contain the following information:

  1.  Working Principles: Describe the mechanism of action, the anticipated outcome and the specific procedures to be followed during the experiment.
  2. Potential Hazards: Discuss the potential for the material to harm human health. Provide the quantity that constitutes a toxic dose, if known. For hazardous chemicals, include a brief discussion of acute and chronic toxicity and routes of entry. Some of this information may be found on a Material Safety Data Sheet (MSDS).
  3. Regulatory Review: List any Occupational Safety and Health Administration (OSHA) regulations and any occupational exposure limits or special requirements.
  4. Controlling Exposure: Discuss what measures will be put in place to ensue that all personnel in the work area are aware of the potential hazards of this chemical. Discuss training: general and lab–specific. Identify a “Designated Area” for use with carcinogens, reproductive toxins, or chemicals with high degree of acute toxicity. Mention controls to be in place to reduce exposure to lab workers, i.e., chemical fume hoods, personal protective equipment (PPE), and administrative controls. Discuss methods to secure access to the chemical, i.e., lock boxes, locked doors when lab is unoccupied.
  5. Spill Control: Describe procedures for managing spills including the proper PPE to be worn and disposal methods. State that for large spills the lab workers don’t feel comfortable cleaning up, call 2222 and/or EH&S for emergencies. Notify those affected and evacuate.
  6. Waste Disposal: Describe procedures for following the University at Buffalo Waste Disposal Procedures. List the wording to be written on the container of waste, using the UB “Hazardous Waste” Label. The Chemical Waste Pick-Up Form is available on the Department of Environmental Health and Safety website. (www.ehs.buffalo.edu)
  7. Emergency Procedures: Information concerning emergency procedures for exposure or accidental contact with highly hazardous chemicals is usually provided on the MSDS. List those procedures along with emergency phone numbers.

Designated Area

Confine operations involving highly hazardous materials to a designated work area in the laboratory. This designated area can be the entire laboratory, an area of the laboratory, or a device such as a chemical fume hood. Isolate area from food and drink. Use warning signs to clearly indicate which areas are designated and the nature of the hazard. Use of designated areas need not be restricted to highly hazardous materials, as long as all lab staff are aware of the nature of the substances being used, and the special precautions, laboratory skill and safety discipline required to work in the area.

Access Control

Limit access to laboratories where highly hazardous chemicals are in use to appropriately trained and authorized personnel. Depending on the materials and the circumstances of use, access control can be achieved by a combination of administrative procedures (such as prohibiting unauthorized visitors) and/or physical barriers (such as closing laboratory doors while highly hazardous chemicals are in use or storing highly toxic chemicals in locked cabinets).

Containment

Procedures involving highly toxic chemicals that can generate dust, vapors, or aerosols must be conducted in a hood, glove box, or other suitable containment device. These devices should be checked for acceptable operation prior to conducting experiments with highly hazardous chemicals. If experiments are to be ongoing over a significant period of time, frequent checks of hood function or the installation of a flow-sensing device with an audible or visual indicator of performance should be considered.

Experiments conducted with highly hazardous chemicals may need to be carried out in work areas designed to contain accidental releases. Hood trays and other types of secondary containers should be used to contain inadvertent spills, and careful technique must be observed to minimize the potential for spills and releases.

Decontamination

Equipment used for the handling of highly hazardous chemicals may need to be suitably isolated from the general laboratory environment. Decontamination of equipment should be properly performed when necessary, and should be conducted in a designated hood.

Waste Disposal

Wastes of acutely hazardous materials are generally on the EPA P-list, and care must be taken to not exceed the limits that can be accumulated at a satellite accumulation area. The limit for acutely hazardous waste at a satellite accumulation area is one quart (or quart-size) container. For proper disposal, follow the procedures outlined in the University’s Hazardous Chemical Waste Management Guidebook. The Chemical Waste Pick-Up Form is available on the Department of Environmental Health and Safety website. (www.ehs.buffalo.edu)

An empty container that has held an acutely hazardous waste must be triple rinsed using a solvent (which might be water) capable of removing the acute hazardous waste prior to disposal of the container as regular trash. Each rinsing should be performed with an amount of solvent equal to approximately 5 percent of the volume of the container. The rinsate must be collected and disposed of as hazardous waste. The containers should be defaced of any chemical or hazardous waste labels prior to disposal as regular trash.

Responsibilities

Principal Investigator

  1. Assure that the chemicals chosen are the least hazardous for the experiment being performed.
  2. Assure that individuals performing the work are properly trained, and know proper safety measures, including emergency procedures.
  3. Assure that the proper PPE and engineering controls are being utilized, and that the chemical is being handled and cleaned up properly.

Individual(s) Performing Work

  1. Be properly trained and familiar with the chemicals you will be working with. Ask questions if unclear, and obtain additional training whenever procedures or chemicals change.
  2. Be familiar with emergency procedures.
  3. Wear proper safety equipment. (safety glasses with side protection, goggles, gloves, etc.)
  4. Follow all proper methods for waste accumulation and disposal.

Environment, Health and Safety Services

Provide consultative support, assist in managing unusual or special problems, dispose of wastes according to local and federal regulations when requested.

Document Management

This procedure shall be reviewed once every two years, or as changes require.

Document Revision History

Revision Section(s) Changed Change(s) Made Date
1 All Reformatted for web
1/2018

Contact Information

Department Phone
Environment, Health and Safety (EH&S) 716-829-3301
University Police 716-645-2222

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