The UBF PCards are provided to facilitate the purchase of business-related goods. They are ideal for online transactions.
All PCard activity is audited. To monitor compliance with policies and procedures governing this program. Improper use could lead to suspension of privileges.
Cardholders use the monthly reconciliation form to record their activity and document the business purpose of the purchase. All original receipts, American Express statement and supporting documentation should be attached to the reconciliation form and sent to UBF.
Additional recommendations are available from:
How You Can Protect Cardholder Data (UB Information Technology)
Protecting Against Credit Card Fraud (Federal Trade Commission)
Do not share your PCard.
The Procurement Card Program is not intended to circumvent other required methods and processes. Splitting a single order into multiple orders to evade the transaction limit is contrary to guidelines and should not be done. Cardholders may be extended temporary transaction limit increases based upon need.
Center For Tomorrow
1. American Express
2. PCard Administrator