e-Payment (ePay) is UB’s method for departments to accept credit and debit card payments (MasterCard, Visa and Discover) and ACH (electronic checks) for state financial transactions over the web.
The university uses a single gateway, Nelnet Business Solutions, which facilitates the acceptance of real time and non-real time transactions, utilizing the VITAL processing network for the settlement of funds into the appropriate University at Buffalo accounts. Departments are required to utilize this gateway when accepting state financial transactions over the Internet.
It is strongly recommended that you:
A payment verification check is performed utilizing the Vital processing network to ensure the card holder name, credit card number and expiration date are valid.
As with paper checks, ACH payments made by e-pay may be rejected several days after the transaction due to insufficient funds. If you notify , your account will be adjusted accordingly.
A file is transmitted from the ePay application to the university’s general ledger on a daily basis for bank reconciliation purposes and posted to departmental accounts every 15 days.
Departments are not required to complete Cash Receipt Transmittals for e-pay transactions.
The ePay Transaction Viewer provides real time information regarding payments made via ePay. You can review individual payments comprising the daily or summarized fee deposits for a particular day or for a range of dates.
The 20 cent per transaction fee charged by Nelnet Business Solutions is assessed to departments accepting payments via the e-Payment system. The charge account identified on the ePay application will be automatically assessed the transaction fee on a monthly basis.
If your department elects to receive data electronically, it is responsible for providing the additional programming required. If the department will need additional programming resources a project charter must be attached to the e-Payment application detailing the additional programming required and integration issues for the e-Payment application.