State Financial Transaction Cutoff Dates for Fiscal Year Ending June 30, 2019

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Expenditures associated with merchandise received or services rendered after 6/30/2019 must be charged to the 2019-20 fiscal year. This guideline will be strictly enforced.

All transactions must be received by the business offices by the below cutoff dates.

All Purchases**

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Type of Transaction Refer Questions To Cutoff Date

Commodities and Services over $50,000 - Not on State contract

Dominic LoTempio dsl4@buffalo.edu 645-4503
April 5, 2019

Commodities and Services over $50,000 - State contract

Dominic LoTempio dsl4@buffalo.edu 645-4503 May 24, 2019

Commodities and Services $0-$49,999

Dominic LoTempio dsl4@buffalo.edu 645-4503 May 24, 2019

For confirming receiving orders processed between June 1 - June 30, 2019, enter note on the transaction to be charged to the 2018-2019 fiscal year.

To help ensure confirming received orders are charged to the 2018-2019 fiscal year, we strongly encourage submitting these eReqs no later than 6/20/2019

eProcurement Transactions - Proftech/Staples Advantage, UPS, VWR, Fisher Scientific

Linda Deni
lindaden@buffalo.edu
645-4501 June 21, 2019

eProcurement transactions need to be ordered and shipped by 6/21/19

   

Procurement Card Purchases - (Transaction Post Date on Cardholder Statement)

Angie Rzeszut rzeszut@buffalo.edu 645-4533 July 5, 2019

Procurement Card Reconciliation

Angie Rzeszut rzeszut@buffalo.edu 645-4533 July 19, 2019
All PCard billing cycles up to and including the June 2019 cycle must be reconciled and certified.    

Budget Revisions

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Type of Transaction Refer Questions To Cutoff Date
Budget Revisions Jeremy Neblecky jeremyne@buffalo.edu 645-6060 June 21, 2019

Internal Service Units

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Type of Transaction Refer Questions To Cutoff Date

University Facilities

Dawn Buchanan dbuchana@buffalo.edu 645-6797 April 29, 2019

VP/CIO

Karen Mitchell
ks2@buffalo.edu 645-2666 June 21, 2019

University Print Services

Pamela Hyman pamelaza@buffalo.edu 829-2930 
June 21, 2019

Campus Mail Services

Wendy Hicks
wlf@buffalo.edu 645-5364
June 21, 2019

Revenue Transfers

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Type of Transaction Refer Questions To Cutoff Date
Revenue Transfers
Erin Guiffrida erinhunt@buffalo.edu   645-2601   July 2, 2019

Reimbursement Requests **

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Type of Transaction Refer Questions To Cut-Off Date

Travel Reimbursements

Mary Ellen Mitchell memcdole@buffalo.edu 645-4535 July 8, 2019

For travel beginning June 2019 and ending July 2019 please indicate budget year to be charged on the travel voucher.

   
Personal Reimbursements** Karen Buchheit kmb36@buffalo.edu 645-4528 July 10, 2019
Concur submission should be approved by the Cost Approver and in the Processor stage

Accounts Payable **

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Type of Transaction Refer Questions To Cutoff Date

All receivers over $5,000  log into Web Receiver system

Annette Saraceno als38@buffalo.edu 645-4514 July 10, 2019

Invoices

Annette Saraceno als38@buffalo.edu 645-4514 July 10, 2019

Expenditure Transfer Requests

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Type of Transaction Refer Questions To Cutoff Date

Personal Service and Temporary Service

Jeremy Nebelecky jeremyne@buffalo.edu 645-6060 July 19, 2019

Other Than Personal Service (OTPS)

Michelle McCartney mam10@buffalo.edu 645-2606 July 19, 2019

** As per OSC's Guide to Financial Operations, expenditures associated with merchandise received or services rendered prior to 7/1/19 must be charged to the 2018-2019 fiscal year. Expenditures associated with merchandise received or services rendered after 6/30/2019 must he charged to the 2019-2020 fiscal year. This guideline will be strictly enforced

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